Please take a few minutes to ensure this form is completed accurately. Please note:
- Each club and participant must be in good standing with USAY&HS Rugby, and all governing bodies for the 2026-2027 season. This includes having an active status in Rugby Xplorer both as a player and a paid Club Fee status.
- All players must be registered and current with their club/team, all coaches must be certified coaches in RX with all required Coaches certifications – we will be validating rosters and coaches in RX prior to the event. (Overseas teams need to be compliant in their countries)
- Team Rosters will have to be submitted through RX for validation no later than February 20th 2027 - a guide is posted on our website to assist in this process (non-US teams will have a separate process) under "Forms".
- Make sure your form is complete and all required fields have been filled in BEFORE you click the submit button. This will help us keep your team updated. Your team isn't guaranteed a spot until the completed form AND payment have been received.
- We use - T2C Sports - as our hotel provider. The hotels for the 2027 Carolina Ruggerfest have been carefully selected to provide your team with a wide variety of amenities at a great value. We have worked with these partner hotels to ensure they give the Carolina Ruggerfest participants the lowest rate for this weekend.
- After submitting this form, a short confirmation message should appear on this screen, if not that means your web form did not go through correctly, and you should go back to see what you missed.
Entry Fees:
- HS Age Teams $800 by January 15th and $850 by February 1st.
- U14 Boys $700 by January 15th and $750 by February 1st.
- All other Divisions are $600 by January 15th and $650 by February 1st.
- NO REFUNDS for any team that withdraws after February 1st.
Tournament Registration Fees & Refund Incentives:
To help offset rising operating costs while encouraging timely roster submissions, this year's tournament registration fees have been adjusted. However, teams and clubs have two opportunities to reduce their overall registration costs.
- Early Roster Submission – $100 Refund Per Team: Teams that submit their complete roster by February 20, 2027, will qualify for a $100 refund on their registration fee, regardless of division.
- Multi-Team Club Discount – 15% Refund: Clubs or organizations registering five (5) or more teams under the same club or organization will qualify for a 15% refund on their combined tournament registration fees, regardless of division. The discount will be calculated using the original registration fees for all participating teams, before any early roster refunds are applied. To remain eligible, at least five teams from the same club or organization must actually participate in the tournament. Withdrawn teams will not count toward the five-team minimum or the combined registration total used to calculate the discount.
Maximize Your Savings – Both Incentives Can Be Combined!: Clubs meeting the five-team participation requirement can take advantage of both incentives! In addition to the 15% club discount, each team that submits its complete roster by February 20, 2027, will qualify for an additional $100 refund.
All qualifying refunds will be issued following the tournament, no later than March 15, 2027.