Waiver:
The organizer has final rights for interpretations and disclosure and reserves the right to change any information as it becomes necessary. Any changes will be disclosed to all parties involved as soon as they become available to us via e-mail or phone, as we feel best for confirmed parties.
Vendor Application and Confirmation:
In order to participate, you must complete the Vendor Application and submit the Vendor Booth Fee.
Here are a few things to keep in mind:
1. Please add connect@sdmelanin.com to your contact list so you make sure you receive important event communication from us.
2. As we get closer to the day of the event, you will receive a further communication from us including your booth number and location, as well as vendor setup, parking, breakdown, and any other pertinent information regarding the event you are part of.
3. Please make sure to check your spam folder in case you do not see the email with the booth assignments and vendor information 1 to 2 weeks before the event date in your inbox.
4. Review the email you included in your registration form as that is the email we will use to send all the event's logistics.
5. Please keep in mind that it's the vendor's responsibility to contact us in case no emails are received the week before the event date; we will gladly make sure you have all the information needed for the day of.
Booth Sharing:
Vendors are NOT allowed to share booth spaces; all vendors are
welcome, but they must register for their own booth space. If we see that you share a booth space with another vendor not registered in the event with their own booth space, the vendor who is not registered will be asked to leave the event premises, NO EXCEPTIONS.
Cancellations and Refunds:
The event will be held rain or shine.The vendor fee is Non-Refundable and Non-Transferable. In case the event must be canceled for reasons out of the organizer's control (i.e. inclement weather such as tornadoes and hurricanes, the government imposed regulations, Act of God, venue-related issues, etc.), event will be rescheduled and the new date will be announced to all registered vendors in the event. Refunds will not be granted.
In case the organizer must cancel the event with no rescheduled date set, vendor fees will be refunded. No credits will be applied for upcoming events, in case of vendor/ exhibitor cancellation. If for any reason it becomes impossible to have the event, vendors understand this agreement is terminated and will waive any and all claims for damages. Refunds will not be made due to cancellation on the part of the vendor/ exhibitor. Failure to comply with the above-stated rules will result in eviction from the event & loss of any money paid. We understand that problems arise and everyone cancels for reasons beyond their control; however, please understand there are no exceptions to this rule.
Valid food permits must be submitted to organizers by September 19th. If not submitted, your spot will be forfeited and no refunds granted
Covid Policy:
If a vendor has tested positive or has been in contact with someone who has tested positive for COVID-19, the vendor is required to report the incident immediately and provide documentation. If you have been exposed to COVID-19,
please take a COVID test 1-2 days prior to the event date and if the test is positive, you will be allowed to switch your registration to another event date. You are required to send us proof of a COVID-19 positive test in order to make the event registration change; all information will remain confidential. You are required to let us know and send us the required documentation BEFORE
the event is taking place; if we are notified after the date of the event, this is no longer applicable and you will be considered a no-show in the event, and the no-show rules will apply, meaning vendor fees are not refundable and not transferable, no exceptions. Accepted tests are PCR tests and in-home tests
accompanied by MD's note only, with no exceptions.
For more information on COVID guidelines, please visit CDC's website - www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/quarantine.html In special cases such as the COVID-19 pandemic, vendors understand that no refunds will be processed to already inquired expenses on the organizer's behalf as venue rental fees, permits, licenses, advertising, promotion, etc. Organizers will work with vendors to offer credit options for other festivals and events.
S&S Friendly Ranch LLC – Waiver & Release of Liability
Assumption of Risk
I acknowledge that I am entering a working ranch with inherent dangers and large animals, including horses. I am fully aware of the possible risks and hazards that may occur during my time on the property (“the Land”). I voluntarily accept all such risks, which could result in personal injury, damage, loss, illness, or death to myself and/or my child(ren), due to participation on the Land.
Client understands that use of S&S Friendly Ranch LLC property, facilities, and participation in related activities involves inherent risks, including injury, illness, and property damage. Client voluntarily accepts all such risks for themselves, their guests, and participants.
Release of Liability
Guest hereby releases, waives, and holds harmless S&S Friendly Ranch LLC, its owners, employees, agents, and volunteers from any and all claims, demands, or causes of action arising from injury, illness (including COVID-19), property loss, or death occurring at the ranch, except where caused by the gross negligence or willful misconduct of S&S Friendly Ranch LLC.
Indemnification
Guest agrees to indemnify and defend S&S Friendly Ranch LLC against any liability, damage, or cost (including attorney’s fees) incurred as a result of Client’s event, guests, or vendors.
Animals & Facilities
Guest understands animals may be present and agrees that guests shall not interact with them except as permitted by staff. Client is responsible for any damage caused to property, facilities, or livestock.
Governing Law
This waiver is binding under the laws of the State of California and enforceable exclusively in San Diego County courts.