2026 CBCF Vendor Registration Form

Thanks for your interest in participating as a coffee roaster or coffee shop/cafe at the 2026 Cold Brew Coffee Festival, hosted by the Lexington Farmers' Market in Lexington, KY.

We are happy to announce our return for AUGUST 22, 2026 in downtown Lexington, Kentucky. Over the past seven years of hosting the event, we've seen tremendous growth in vendor and customer participation. As a result, we've worked with our neighbors to add extra space -- we will be utilizing space on Short and Market Streets, and closing an additional block of Short Street to allow more space for vendors.

As in past years, there will be a registration fee depending on business type and size. The festival staff will sell flights of coffee to customers and reimburse vendors for a flat rate per pour/cup (pour amounts will be standardized at 3oz. with cups provided, and coffee vendors will also be permitted to sell other cold brew products and branded merchandise). For 2026, we have increased the reimbursement rate from $1.25 to $1.40. There will also be an award for winners of each of the two judged categories in the cold brew competition (Best Plain Cold Brew & Best Cold Brew Specialty/Wildcard Drink) as well as People's Choice.

Signing up with this form means your business will be considered for participation depending on available space and event planning needs, and all registrations submitted before August 14th will receive a confirmation, followed by full event details and vendor map via email by August 18th. Though this form is considered a registration for the event, be aware of the possibility that some vendors may not be guaranteed participation due to vendor operational needs, space constraints, etc. Any vendors denied participation by Event Staff after completing registration will receive notice in writing and a refund of any deposit paid.

Participating businesses should be prepared to work within a 10' x 10' booth space (with their own tent/canopy, tables, and equipment- electricity can be supplied by festival staff with prior request as available). Businesses and their staff/employees must also be prepared to abide by any public health or safety policies enacted by the state or local governments or Lexington Farmers Market at the time of the event. In 2025, over 1,500 flights were sold and CBCF vendors served on average 600+ flight servings each (plus additional full-sized drinks), so vendors should be prepared for a high volume of customers.

VENDOR NOTE: Due to state food safety policies, CBCF Staff have been informed by local authorities that all vendors will be required to purchase and possess a valid Temporary Food Service Vendor Permit from the Lexington-Fayette Co. Health Dept. (LFCHD) for the Cold Brew Coffee Festival and will be required to have a handwashing and 3-compartment dishwashing setup onsite (CBCF staff will provide supplies for this if needed, but vendors are encouraged to bring their own supplies if possible). This applies both to vendors preparing beverages onsite as well as those pre-mixing items in an inspected kitchen, though vendors who are attending the Festival using a licensed Mobile Food Unit may be able to use the alternate Mobile Food Unit:One-Time Event Permit. Please follow the links below to review information about permit requirements and to submit the application, or contact the LFCHD directly to obtain or confirm your permit:

LFCHD: Temporary Food Service Permit Information

LFCHD: Permit Application

We look forward to working with many local coffee shops and roasters again this year, and are excited for another great event!

NOTE: Only applications from coffee shops and coffee roasters will be accepted. As a small, coffee-focused food event managed by the Lexington Farmers' Market, we are not accepting any applications from craft, art, or other concessions vendors.

Business Name:

Has your business participated in the Cold Brew Coffee Festival in prior years? (Select all that apply)

Business Type:

Email:

example@example.com

Primary Contact:

First NameLast Name

Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Business Mailing Address (this will be the address used to mail payments):

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Business Physical Address (if different from mailing address):

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Website:

Social Media (Instagram, Facebook, etc.):

My booth will use:

Other (Please describe)

Will you need electricity? (Note: Electricity access can be limited at the event site- staff will try to accommodate requests, but may not be able to meet all demand for electricity.)

If you selected "Yes" or "Maybe" above, please describe your electrical needs (including specific amp/hookup needs if applicable):

Will you need supplies (water dispenser, wastewater receptacle, bins for 3-compartment sink, soap, etc.) for a handwashing station and dishwashing station? (NOTE: Water is available nearby onsite. CBCF may be able to provide supplies for handwashing/dishwashing stations if needed, but vendors are asked to bring their own if possible)

Maybe (Please explain)

I understand that I will be responsible for providing my own tent/canopy, table, and other necessary equipment, and will notify event staff in advance if electricity will be needed.

I understand that I and any employees of my business present in my booth space at the event must comply with any federal, state, local, or Lexington Farmers' Market (LFM) public health and safety rules in place during the event, as well as any emergency management instructions given by LFM staff with regards to safety concerns, weather events, etc.

I understand that due to space constraints and operational concerns, this registration form may not guarantee participation and that, though unlikely, it is possible that unforeseen emergency circumstances may necessitate event cancellation, for which Lexington Farmers' Market and its staff will not be considered liable. I understand that though my fees will be refunded in the event of registration rejection by Event Staff, refunds will not be offered due to cancellation, absence, or other changes on the part of the vendor.

I understand that vendors may be required to possess a valid Temporary Food Service Vendor Permit (or Mobile Food Unit: One-Time Event Permit, where applicable) from the Lexington-Fayette Co. Health Dept. (LFCHD) for the Cold Brew Coffee Festival, and that I am responsible for contacting the LFCHD directly to obtain my permits. I confirm that I will have any necessary permits for the event and will have a copy of my permits available for inspection, as needed, on the day of the event.

My Products

Vendor Fee

$50.00 Type

Enter coupon

Total

Credit Card