APWA Fall 2026 Exhibitor Information

APWA Fall Vendor Rental Order Form

2026
APWA Conference – Exhibitor Information
Davenport Grand Hotel
October 7 - 8, 2026

Bear Event Services is pleased to be your official contractor for the APWA Spring Conference. We are available to assist you with any decorating, and labor needs you may have and to help make your participation in this event a success.

Booth Information:
All items on this list are provided by show management at no additional charge to the exhibitor.
- 8’ high back drape, 3’ high side drape on two sides, one 8’ skirted table, two chairs
- Electrical service (500 watt/110 volts)
- Booth size: 10x8
- Show color(s): Black & White
- The Davenport Grand is a carpeted facility
Vendor Schedule:
Vendor load in:
Tuesday, 10/6/26, 5-8 PM
Wednesday 10/7/26, 8-10 AM

Show Hours:
Wednesday, 10/7/26, 10 AM - 5 PM
Thursday, 10/8/26, 8 AM - 3:00 PM

Vendor load out:
Thursday, 10/8/26, 3:00 - 6 PM
- All orders must be pre-paid in advance. Payment in full is required for all services PRIOR to delivery.
- No credits or substitutions of items provided in the booth package are available. If you require a different table size or skirt color other than the one provided by show management, you must rent the item.
- No refunds will be issued for cancellation of rental items after installation.
Contacts:

APWA Show Management:
Direct questions regarding, vendor participation, show policies, etc. to
Grace Richardson
grace.richardson@deainc.com

Exhibitor Services:
Direct questions regarding furniture rentals, etc. to
Bear Event Services 509-834-7868
info@beareventservices.com

Material Handling Information

APWA Fall Conference
October 7-8, 2026

MATERIAL HANDLING TERMS

All material handling will be through the Davenport Grand Hotel. You can access their material handling fees, policies, etc. here:

Davenport Grand Material Handling Guide

Company Name
Contact Full Name

First NameLast Name
Contact Phone Number
Format: (000) 000-0000.
Contact E-mail
example@example.com
Booth Number (if known)

My Products

Tables

Your booth package includes one 8' skirted table. Additional tables are available for rental below:

$25.00

Table Size	Quantity	Price
Cocktail table with white linen		$25.00
4' bare table		$25.00
4' skirted table		$45.00
4' bare COUNTER height table		$45.00
4' skirted COUNTER height table		$65.00
6' bare table		$35.00
6' skirted table		$55.00
6' bare COUNTER height table		$55.00
6' skirted COUNTER height table		$75.00
8' bare table		$45.00
8' skirted table		$65.00
8' bare COUNTER height table		$65.00
8' skirted Counter height table		$85.00

Item subtotal:

Seating

Your booth package includes two chairs. Additional seating may be rented below:

$20.00

Seating Options	Quantity	Price
Bar stool		$20.00
Basic folding chair		$10.00

Item subtotal:

Other Items

Other items available for show rental:

$40.00

	Quantity	Price
Easel		$40.00
Wastebasket		$10.00
Skirting only (per 13' section)		$20.00
3' masking drape (per linear foot)		$3.00
8' masking drape (per linear foot)		$6.00
32" TV monitor		$150.00

Item subtotal:

Labor

Labor services for setting up/tearing down booth, available in one hour increments:

$50.00

	Quantity	Price
Regular Labor (M-F 8-5, excludes holidays) per hour		$50.00
OT Labor (holidays, weekends & outside 8-5 M-F) per hour		$75.00

Item subtotal:

Subtotal

Tax

Total

Payment Methods

Credit Card

Apple Pay

Skirt color preference (only applicable if ordering ADDITIONAL TABLES)
This field is referencing only additional skirted tables beyond what is included in your standard booth package.
Additional notes to Bear Event Services:
Payment Authorization

I authorize Bear Event Services to charge my payment card for the charges listed (grand total) and for any additional charges incurred.
Should be Empty:

APWA Fall Vendor Rental Order Form

My Products

Payment Methods