Central Washington State Fair 2026 Show Order Form

Central Washington State Fair – Exhibitor Information
Yakima, Washington
September 25 - October 4, 2026

Bear Event Services is pleased to be your official contractor for the Central Washington State Fair. We are available to assist you with any decorating, freight, and labor needs you may have and to help make your participation in this event a success.

Booth Information:
All items on this list are provided by show management at no additional charge to the exhibitor.
- 8’ high back drape, 3’ high side drape on two sides
- Electrical service (500 watt/110 volts)
- Booth size: 10 x 10
- Show color(s): Blue & white
Policies:
- All orders must be pre-paid in advance. Payment in full is required for all services PRIOR to delivery.
- No credits or substitutions of items provided in the booth package are available.
- No refunds will be issued for cancellation of rental items after installation.
Contacts:

CWSF Show Management:
Direct questions regarding, vendor participation, show policies, power requirements, etc. to
Rachel Gordon, (509) 248-7160 ext. (205)
rachel@fairfun.com

Exhibitor Services:
Direct questions regarding furniture rentals, freight handling, etc. to
Bear Event Services 509-834-7868
info@beareventservices.com

Material Handling Information

MATERIAL HANDLING TERMS
- Shipment will be accepted and delivered to your booth space on the day set-up begins.
- Upon show close, re-created freight will be removed from your booth and placed with a common carrier* for outbound shipping.
- All freight handled by Bear Event Services representatives is subject to a material handling service charge.
- All freight and shipping charges incurred are the sole responsibility of the exhibitor and are not included in the material handling service charge.
- All material handling service charge fees must be received prior to acceptance of any shipments by Bear Event Services.
- Material handling service charge for all advance shipments are billed at $.45 per pound with a 200 pound minimum charge ($90.00).
NO SHIPMENTS WILL BE ACCEPTED PRIOR TO:
Monday, September 21, 2026

Address all shipments to:
Central Washington State Fair c/o Bear Event Services
Your Company Name & Booth Number (if known)
1301 S Fair Avenue
Yakima, WA 98901

Outbound freight should be scheduled for pickup on Monday, October 5 from 10 AM - 2 PM

*All freight handled by Bear Event Services must be re-created in the booth and outbound shipping arrangements must be made by the exhibitor, to include BOL if applicable, and scheduling a package pick up with the shipper.

Central Washington State Fair Rental Order
Company Name*
Contact Full Name*

First NameLast Name
Contact Phone Number*
Format: (000) 000-0000.
Contact E-mail*
example@example.com
Booth Number (if known)

My Products*

Tables

Your booth package includes X. Additional tables are available for rental below:

$25.00

Table Size	Quantity	Price
Cocktail table with white linen		$25.00
4' bare table		$25.00
4' skirted table		$45.00
4' bare COUNTER height table		$45.00
4' skirted COUNTER height table		$65.00
6' bare table		$35.00
6' skirted table		$55.00
6' bare COUNTER height table		$55.00
6' skirted COUNTER height table		$75.00
8' bare table		$45.00
8' skirted table		$65.00
8' bare COUNTER height table		$65.00
8' skirted Counter height table		$85.00

Item subtotal:$0.00

Seating

Your booth package includes [X]. Additional seating may be rented below:

$20.00

Seating Options	Quantity	Price
Bar stool		$20.00
Basic folding chair		$10.00
Padded side chair		$15.00

Item subtotal:$0.00

Other Items

Other items available for show rental:

$40.00

	Quantity	Price
Easel		$40.00
Wastebasket		$10.00
Cleaning service (per day)		$25.00
Skirting only (per 13' section)		$20.00
3' masking drape (per linear foot)		$3.00
8' masking drape (per linear foot)		$6.00
32" TV monitor		$150.00
Pop Up canopy (10x10)		$60.00
Outdoor patio heater (propane)		$250.00

Item subtotal:$0.00

Labor

Labor services for setting up/tearing down booth, available in one hour increments:

$50.00

	Quantity	Price
Regular Labor (M-F 8-5, excludes holidays) per hour		$50.00
OT Labor (holidays, weekends & outside 8-5 M-F) per hour		$75.00

Item subtotal:$0.00

Carpet

Booth carpet options for rent:

$95.00

	Quantity	Price
9' x 10' carpet		$95.00
9' x 20' carpet		$185.00
9' x 30' carpet		$275.00
9 ' x 40' carpet		$365.00

Item subtotal:$0.00

Freight Handling - 200 lbs. or less

Minimum freight handling charge is $90 (1-200 lbs.) Use this item for freight handling of 200 lbs. or less. If more than 200 lbs., please use the Freight Handling 201 lbs. or greater item below. PLEASE DO NOT USE BOTH FREIGHT OPTIONS.

$90.00

Freight Handling - 201 lbs. or greater

Enter your TOTAL freight weight here if your shipment is OVER 200 lbs. Charge is .45 per pound.

$0.45

shipment weight	Quantity	Price
More than 200 lbs. (Enter total shipmentweight)		$0.45

Item subtotal:$0.00

Subtotal

$0.00

Tax

$0.00

Total

$0.00

Payment Methods

Credit Card

Apple Pay

Skirt color preference (if applicable)
This field is only for those renting skirted tables.
Carpet color preference (if applicable)
This field is for those renting booth carpeting.
Freight/Material Handling Details (if applicable):
Additional notes to Bear Event Services:
Payment Authorization

I authorize Bear Event Services to charge my payment card for the charges listed (grand total) and for any additional charges incurred.
Should be Empty:

Central Washington State Fair Rental Order

Payment Methods