For participants who will be 16-17 years old as of 27 July 2026, please use this form.  Click here.

Use of images by Faith Movement CIO

In accordance with the General Data Protection Regulation 2016 and Data Protection Act 2018, all personal data, including images (photographs and films for example), must be processed fairly and lawfully. To comply with this, we are bound to issue a privacy notice and inform you when:

·       Photographs and films will be taken
·       Why they will be taken
·       What will be done with them
·       Who may see them
·       Any non-obvious consequences; for example, if the image from photographs and films is going to be used on a website, in a newsletter, or on televised programme. 

We will state how long we plan to keep and use the image(s) and will contact you to seek consent if we wish to use the image(s) for another reason than that expressly stated herein.

Privacy Notice

Name of Organisation that plans to record images: Faith Movement CIO

Context for recording images: Faith Winter Session

The purpose for recording images: Distribution in publicity materials and on website and social media channels

Credit to be linked to images (if any): Faith Movement CIO

The planned use of theses images is:

Web pages

Promotion of Faith Movement CIO

Social Media Accounts

We intend to keep these images for a period of: 10 years

This means that the images will not be used after this time.

Should you have any questions or concerns please contact: safeguarding@faith.org.uk

We will take care to record images that respect the dignity and wellbeing of each individual, and will use secure storage and encryption technology, as well as follow best practice guidelines as laid out in the CSSA e-Safety Guidance in relation to these images. Should you have any concerns about the manner in which we handle your information and are not able to resolve these satisfactorily with us, please contact the Information Commissioner for advice and to report a concern. We recognise that there are some reasons why, for their own safety and/or wellbeing, some individuals will not want their images recorded or kept and we will always respect this. 

Data Protection Policy

The Faith Movement has its own Data Protection Policy which can be read by clicking here.

Your data will be strictly managed in accordance with this policy.

Faith Movement CIO Code of Conduct for Participants

The Faith Movement is fully committed to safeguarding and promoting the well-being of all its members. It seeks to offer a positive experience for those attending conferences.
Conference participants should, therefore, show respect and understanding for the safety and welfare of others. They should share any concerns or complaints that they may have about any aspect of a Faith Movement Event with the Adult Leaders of that Event.

All those attending conferences are expected to:

· Respect the rights, dignity and worth of all participants regardless of age, gender, ability, social class, race, cultural background, religious beliefs or sexual identity;
· Be supportive and committed to other group members;
· Be respectful, helpful and trustworthy;
· Respect group leaders/helpers and accept their decisions;

· Refrain from bullying; this includes bullying using any form of social media;
· Refrain from violent or aggressive behaviour;
· Refrain from the use of bad language.
· Report inappropriate behaviour;

· Use social media responsibly;
· Refrain from taking or distributing images or recordings of anyone without their permission;
· Refrain from redistributing messages, images or e-mails without permission of the original sender;
· Refrain from posting anything online that may damage the reputation of the Faith Movement;
· Immediately report any unpleasant or inappropriate material or messages or anything that makes you feel
uncomfortable;

· Keep to allocated rooms;
· Refrain from smoking or vaping inside any of the buildings;
· Refrain from taking non-prescribed or illegal drugs;
· Refrain from purchasing alcohol if under the age of 18;
· Refrain from purchasing alcohol for anyone under the age of 18;
· Respect the curfew set for the event;
· Restrict the use of mobile phones during talks to note taking only;
· Be punctual and respectful at talks and events in the chapel;

I have read and understood the Code of Conduct and agree to abide by it.

Approved 02/11/2023