Notice regarding

Medication for children

All medication must be handed in upon arrival to the event coordinator.

All medication required during the break must be labelled correctly & clearly with the dosage needed each day.

Use of images by Faith Movement CIO

In accordance with the General Data Protection Regulation 2016 and Data Protection Act 2018, all personal data, including images (photographs and films for example), must be processed fairly and lawfully. To comply with this, we are bound to issue a privacy notice and inform you when:

·       Photographs and films will be taken
·       Why they will be taken
·       What will be done with them
·       Who may see them
·       Any non-obvious consequences; for example, if the image from photographs and films is going to be used on a website, in a newsletter, or on televised programme. 

We will state how long we plan to keep and use the image(s) and will contact you to seek consent if we wish to use the image(s) for another reason than that expressly stated herein.

Privacy Notice

Name of Organisation that plans to record images: Faith Movement CIO

Context for recording images: Faith Summer Break

The purpose for recording images: Distribution in publicity materials and on website and social media channels

Credit to be linked to images (if any): Faith Movement CIO

The planned use of theses images is:

Web pages

Promotion of Faith Movement CIO

Social Media Accounts

We intend to keep these images for a period of: 10 years

This means that the images will not be used after this time.

Should you have any questions or concerns please contact: safeguarding@faith.org.uk

We will take care to record images that respect the dignity and wellbeing of each individual, and will use secure storage and encryption technology, as well as follow best practice guidelines as laid out in the CSSA e-Safety Guidance in relation to these images. Should you have any concerns about the manner in which we handle your information and are not able to resolve these satisfactorily with us, please contact the Information Commissioner for advice and to report a concern. We recognise that there are some reasons why, for their own safety and/or wellbeing, some individuals will not want their images recorded or kept and we will always respect this. 

Consent to the use of images

• I have discussed the contents of this form with my child and we are in agreement.
   
• I give my express consent to the person named above, being photographed and / or filmed as detailed in this form.
   
• I understand the ways in which these photographs, films and resulting images may be used and the period of time and manner in which they will be kept.
   
• I know that it is my right to withdraw my consent at any time, without explanation.

Faith Movement CIO Code of Conduct for children

Any serious and repeated failure to comply with this code will result in the child being sent home. A parent / carer will be expected to collect the child at their own expense.

The Faith Movement is fully committed to safeguarding and promoting the well-being of all its members and seeks to offer a positive experience for children and young people where they can learn and grow in faithfulness in a safe and positive environment.

Everybody associated with the group should, always, show respect and understanding for the safety and welfare of others.  Members should always be open and share any concerns or complaints that they may have about any aspect of the group with the adult helpers or priests.
 
Children and young people are expected to:
 
·       Be friendly and particularly welcoming to new members;
·       Respect the rights, dignity and worth of all participants regardless of age, gender, ability, social class, race, cultural background, religious beliefs or sexual identity;
·       Make your group a fun place to be;
·       Be supportive and committed to other group members;
·       Be loyal and give friends a second chance;
·       Be respectful, helpful and trustworthy;
·       Report inappropriate behavior or risky situations;
·       Listen to all instructions from the leaders and helpers and stick to the rules;
·       Respect group leaders/helpers and accept decisions;
·       Not be violent and aggressive;
·       Refrain from rough and dangerous play;
·       Take care of the equipment owned by the group;
·       Refrain from the use of bad language, racial or sectarian references;
·       Not take or distribute images or recordings of anyone without their permission;
·       Use social media responsibly;
·       Refrain from bullying; this includes bullying using any form of social media;
·       Not redistribute messages, images or e-mails without permission of the original sender;
·       Immediately report any unpleasant or inappropriate material or messages or anything that makes them feel uncomfortable;
·       Not post anything on-line that may damage the Faith Movement’s reputation;
·       Not get involved in inappropriate peer pressure and push others into something they do not want to do;
·       Not smoke, drink alcohol or take non-prescribed or illegal drugs;
·       Refrain from entering dormitories occupied by the opposite sex.
 
Children / Young People have the right to:
 
·       Be safe and happy in their chosen activity.
·       Be respected and treated fairly.
·       Take part as an equal to other children and young people in the group.
·       Be protected from abuse by other members or outside sources.
·       Ask for help.
·       Be listened to.
·       Be believed.
·       Have any concerns taken seriously and acted on.
·       Be referred to professional help if needed.
·       Privacy.
 
Any minor misdemeanors and general misbehavior will be addressed by the group leader. More serious or persistent misbehavior may result in short term or permanent exclusion from the group. The latter will entail parents / carers being called to come and pick up their child as they will not be able to remain on the premises. Parents / carers will be informed at all stages.

Mobile Phone Use Policy for Under 16s on Summer Break

This policy outlines the Faith Movement CIO’s mobile phone use guidelines for under 16s attending our Youth Events, including the Faith Summer Break and Northern Summertime. These rules have been developed with safeguarding and the overall wellbeing of young people in mind.

Policy Details

• All under 16s are required to hand over their mobile phones to the Safeguarding Lead upon arrival at the residential event.

• Each phone will be placed in an individually named pouch and stored securely for the duration of the event.

• Young people will only be allowed their phones at specified times.

• Mobile phones must only be used for contacting family and are not permitted for social media use, internet browsing, or other entertainment purposes.

• This policy is designed to enhance the experience of attendees by encouraging social interaction, friendship-building, and participation in wholesome, device-free activities.

Parent / Carer Agreement

This policy must be agreed to by parents or carers prior to the event. Upon arrival, children will be reminded of this policy and informed of the phone use schedule. Parents and carers can be assured that all devices will be kept secure and returned to their owners at the conclusion of the event.

Data Protection Policy

The Faith Movement has its own Data Protection Policy which can be read by clicking here.

Your data will be strictly managed in accordance with this policy.