HOPE Preschool invites child-related vendors to be part of our 2nd Annual Open House & Family Festival on March 20th, 3-6 PM! This is a great opportunity to connect with local families and promote your child-focused business.

 *$45 for all vendors – Includes event-day promotion and your business featured on our flyers!

Reach local families at our award-winning preschool, voted Best in Ashburn 3 years in a row and Best in Loudoun 2024!
 

Spaces are limited—secure yours today!

HOPE Fest - 2025
43454 Crossroads Dr. Ashburn, VA 20147
(703) 729-4673

  HOPE Fest will be held this year on March 20th, 2025.

Thank you for applying to the HOPE Fest. Please be sure to read ALL the rules and requirements. In order to ensure public and vendor safety you will be held to these standards.  

GENERAL INFORMATION:

• Location: 43454 Crossroads Dr. Ashburn, VA 20147
• Set-up Time: 1:30 pm to 2:30 pm. (ALL vehicles MUST be out off the parking lot by 3:00 pm)
• Event Hours: 3:00 PM to 6:00 PM
• Electricity: None, You can supply your own generator, must be 75 DCB or lower, Fire Extinguisher must be present.
• Tent Space Size:  Single space = 10' wide by 10' long.
• ALL tents are required to have a minimum of 20-lbs. weight attached to each leg – NO Exceptions!

 EVENT FEE SCHEDULE: 

Registration (ends March 13th, 2025) 

• Vendor cost is $45 check/cash

 or $50 using Square/Credit Card

RULES, REQUIREMENTS & INFORMATION:

• Trailers MUST be in your space and parked no later than 2:30 PM. If you arrive after that time it will be at our discretion to allow you entry or to assign you another space so PLEASE ARRIVE EARLY.
  
  
• If you wish a confirmation letter returned, you MUST include a self-addressed stamped envelope or post card with your application or an email address asking for a confirmation. 
  
  

FOOD VENDORS (additional requirements):

• All food vendors should have a Virginia State Department of Health Certificate and a Certificate of Liability Insurance. Please submit a current copy with your application. 
  

PROHIBITED ITEMS:

No: Silly String, Smoke Bombs, Stink Bombs “Snappers”, Radios, AV Equipment, Weapons, Guns, Ammo. No Pets. No political party promotions.  No drug related items.

This is a family-focused event. Vendors promoting political party affiliations, campaigns, drugs, alcohol, weapons, or adult-themed content will not be permitted

 PLEASE NOTE:

• To make it more profitable for all, we attempt to limit the quantity of like items to a reasonable number, but we cannot guarantee you will be the only vendor(s) of your craft or item type.
• No refunds or cancellations for any reason whatsoever. This is a rain or shine event.
• No post-dated checks.
• Spaces are limited (Approx. 35 available) Get your application in EARLY!
• We will attempt to accommodate location requests however we cannot guarantee this.
• Applications are considered on a first received, first considered basis.

MAILING LIST:

Any questions or comments should be directed to one of the following outlets:

• Website:  HOPEpreschool.org
• Email: info@hopepreschool.org
• Phone:  (703) 729-4673 [Please leave a message]FINAL NOTE TO ALL VENDORS

• ALL vendors will maintain polite and courteous manners (including language) to all guests, other vendors and event staff. Failure to do so will result in your IMMEDIATE removal from the site with no refund! 
• Please Remember, you must leave your space as you found it. Take large supply boxes, bottles, containers etc., away with you. Medium & small refuse can be put in provided garbage containers. 

HOPE FEST 2025

HOPE Fest - 2025
43454 Crossroads Dr. Ashburn, VA 20147
(703) 729-4673

  HOPE Fest will be held this year on March 20th, 2026.

Specify in detail: what you are selling below, use additional pages if necessary. Please provide several images if you are not a previous vendor or if your crafts/food selection has changed. Attach photos or email images.

ALL VENDORS NOTE: ONLY ITEMS LISTED ON THIS APPLICATION WILL BE ALLOWED FOR SALE IN YOUR BOOTH/TRUCK. Any items NOT listed here found in your booth/truck will be asked to be removed. If items found in your booth/truck differ substantially from what is listed here, you may be asked to leave the festival. No refunds for any reason.

 

THIS IS A RAIN OR SHINE EVENT. THERE IS NO RAIN DATE.

We supply the space, you supply the rest. 

Release Statement:

• By signing below, I agree to consider this application a commitment if accepted and to abide by all rules set forth by the HOPE Fest Committee and of Crossroads United Methodist Church.
  
  
• I also understand and agree to the following:  No items are to be sold that were not listed on my application and approved by the Festival Committee.  If my booth is at any time deemed to be unsafe or inappropriate for the festival audience by any member of the committee, I may be asked to cease all sales immediately and may not be allowed to return for the remainder of the festival.
  
  
• The use of live or recorded music, video or AV equipment is not permitted without prior written permission.  No pets are allowed without prior written permission.
  
  
•  HOPE Preschool, Crossroads United Methodist Church and all members including the festival committee are not responsible in any way for personal injuries, property damage or theft which may occur to me or my associates as a result of my participation in this festival.
  
  
• All images presented in this application or taken during the festival may be used for promotional purposes by HOPE Preschool.
  
  
• I am responsible for collecting VA sales tax.  My booth will be properly attended for the festival from 3:00pm – 6:00pm and my booth area will be kept clean and safe.  No early packing up or closing of booths is allowed, the Festival runs until 6pm rain or shine.
  
  
• No refunds will be issued for any reason including, but not limited to, rain, bad weather or events that adversely affects the festival in any way.  This is a rain or shine event.

The committee reserves the right to reject any application.

Thank you for your interest in HOPE FEST We look forward to a successful event with you!

 HOPE Fest Committee