WSRF Early Childhood Summer Camp

Refund and Cancellation Policy

Summer Camp sign ups are non refundable unless WSRF cancels the session. Sorry, no partial refunds for vacations, playdates, appointments, illness, absences, or family-led cancellations.

Please list four emergency contacts. Only guardians and authorized pickups will be permitted to pick up students. If you need more than four authorized pickups, please speak directly with your camp leader.

We require a current General Health Appraisal Form by a Doctor, and Proof of Immunization or Exemption Form for each camper.  These forms are required by the state of Colorado licensing before the first day of camp. This year's exemption forms expire on June 30th. By law, we cannot accept any students into our camps until all three forms are on file. 

In the event of an accident or other emergency, when a parent is unavailable, I hereby authorize a representative of the school to make such arrangements as is considered necessary for my child to receive medical or hospital care, including necessary transportation. Under such circumstances I further authorize the physician named below to undertake such care and treatment of my child as is considered necessary. In the event said physician is not available at the time, I authorize such care and treatment to be performed by any licensed physician or surgeon.

Campers must submit all medical forms by May 26th. 

• General Health Appraisal (must be updated regularly per the AAP schedule for Physical Exams)

• Immunization Certificate


Vaccinations & Exemptions 

If your child cannot get vaccines because of medical reasons, you must submit a Certificate of Medical Exemption to the school, signed by a health care provider licensed to give vaccines. You only need to submit this certificate once, unless your child’s information changes. You can get the certificate HERE.


If you choose not to have your child vaccinated according to the current recommended schedule because of personal belief or religious reasons, you must submit a Certificate of Nonmedical Exemption to the school. Nonmedical exemptions must be submitted at ages 2 months, 4 months, 6 months, 12 months and 18 months. There are two ways to file a nonmedical exemption:

• File the Certificate of Nonmedical Exemption WITH a signature from an immunizing provider, OR

• File the Certificate of Nonmedical Exemption received upon the completion of CDPHE’s online education module.


Downloadable certificates and CDPHE’s online education module are available HERE.

Asthma & Food Allergy care plans

If your child has allergies or asthma, please submit the following forms: 

• Asthma Care Plan

• Allergy Care Plan

Sunscreen: Children will be required to wear a sunhat, long sleeves and long pants and/or sunscreen on any exposed areas. Waldorf School on the Roaring Fork teachers and assistants will be using Blue Lizard sunscreen on your child 30 minutes before outdoor activities and reapplied every 2 hours as per sunscreen instructions if they do not have the appropriate clothing coverage.

Permission for Children to Handle Glass and Breakable Items: Permission for Children to Handle Glass and Breakable Items I acknowledge that the Pre- school/Kindergarten classrooms contain breakable items, including, without limitation, glass, china and pottery, and I give permission for my child to handle breakable items such as these while at school. I acknowledge that handling breakable items involves certain risks to my child and those he or she may come into contact with, including, without limitation, risks of accidents, personal injury (including, without limitation, disability or death), and damage to property belonging to my child or others, and I knowingly agree to assume any and all such risks

Permission for Mosquito Repellent: I give permission for the school to assist with applying or to apply deet-free mosquito repellant to my child. It is my responsibility to check the ingredients of this product to ensure my child is not allergic to it. I further acknowledge that applying mosquito repellant to my child involves certain risks, including, without limitation, risks of allergies, rashes or other conditions that could cause serious personal injury (including, without limitation, disability or death), and I knowingly agree to assume any and all such risks.

Permission for Release of Photographs of Child, Film of Child, & Child’s Art To be Used for Publication: I give permission for the likeness of my child and/or child’s artwork or other works to be used for publications and in other print, video and media forms, including, without limitation, Renewal magazine and school advertisements, brochures and websites. I, on behalf of myself and my child, (a) waive and release any and all rights of publicity or privacy, or other personal, proprietary or intellectual property rights, that I or my child may have in or to their image; (b) agree that neither I nor my child shall have any ownership rights in or to any photos or other images of my child, or in or to any media incorporating such photos or images; and (c) agree that the school may incorporate my child’s photos and images into any media without any compensation or notice to my child or me.

I grant permission for Transportation, Sunscreen, Breakables, and Mosquito Repellent and agree to the WSRF media release. 

We are excited to meet all the new campers and welcome back returning campers this summer and have lots of fun! Here are some things we want you to know to help everyone have a great time:

New Faces and New Places – Our camp is full of new children meeting new teachers, and we will be exploring new activities and routines. It’s a big change for everyone, and it can take some time for everyone to adjust!

Transitions and Changes – We understand that some children may find it a bit challenging to adjust to new faces, places, and activities, and that’s completely okay. We want every child to have a fun and comfortable experience in the group. If your child continues to struggle with the changes and with the transitions, please note that while we may offer some additional support initially, long-term reliance on this support isn’t sustainable. If the difficulties persist, we may not be able to fully meet their needs within our group setting.

Respect for All – We ask that all campers try their best to be kind, patient, and respectful of others. Sometimes, the excitement and change can make us feel a little overwhelmed, but we encourage everyone to use their words and ask for help when they need it.

Focus on Fun – We want each child to have a great time, and oftentimes, behavior that is consistently disruptive to the group may need to be addressed. If your child has a hard time adjusting and this becomes a challenge, we may need to discuss in a timely way whether our camp is the best fit for them.

Independence – To ensure that all children have a positive and enriching experience, we encourage children to develop independence in everyday tasks, such as following simple instructions and taking care of their personal belongings. While we provide a supportive and caring environment, please keep in mind that our program is designed for group activities, and we are unable to provide consistent one-on-one attention for each child.

Before registering, please think about how your child handles new experiences, changes, and transitions. We want to ensure that camp is a positive and enjoyable experience for everyone! More details will be discussed at our Parent Orientation in May.

If you have questions about how your child might transition into Summer Camp, please don’t hesitate to reach out to our Early Childhood Coordinator.

I have read and understand the Behavior Expectations:

I/We hereby give permission to allow my/our student to participate in the summer camp trip/activity referenced above. Please note that any activity that takes place outside of the Kinderhaus fenced playspace is considered a field trip. Early Childhood students frequently participate in walks on campus. These activities are considered field trips, and by signing this form you agree to a blanket waiver for each and any day of the summer camp to allow your child to participate.

In consideration of the Waldorf School on the Roaring Fork (“WSRF”) accepting the student for this summer camp/activity, the undersigned student and I/we agree as follows:

1. The trip/activity may take place away from WSRF property and may involve activities beyond the scope of traditional school functions conducted on WSRF property. In addition, transportation may be provided by private vehicle. We expressly acknowledge, understand, and agree that, in the case of transportation by private vehicle, the insurance carried by the primary vehicle’s owner is the primary insurance coverage.

2. We acknowledge that the WSRF does not have any medical/dental/hospitalization insurance covering students for injuries incurred at school or while on field trip activities. The student has no medical or physical conditions that could interfere with the student’s safety or the safety of others in or during the activity. Student is physically fit and we know of no reason why student should not participate in the activity. The student bears all costs of injury or damage to student. If you have not already done so, you should investigate and must obtain medical insurance coverage for the student.

3. We acknowledge that student must wear appropriate attire and safety equipment required for the field trip/activity as set forth above, unless otherwise approved by WSRF.

4. I understand that all application fees must be current in order for my child to attend camp at the School. I further understand that ALL forms, medications and records required by the WSRF or the State of Colorado are to be turned in to the School in advance of the above-identified date(s).

5. I understand that in signing this Camp Contract, I am agreeing to accept the policies, rules and regulations of the School as stated in the Parent Handbook, and elsewhere, and as modified from time to time. I understand that the School reserves the right, in its sole judgment, to dismiss either temporarily or permanently any student when such action is deemed necessary and appropriate and/or deemed in the best interest of the student, class, or family involved.

6. This contract shall be interpreted in accordance with the laws of the State of Colorado.

Acknowledgement of Risks: On behalf of myself and my child named above, I acknowledge that my child's participation in School programs and educational activities include a risk of injury and that it is impossible to fully eliminate that risk. I am aware of an acknowledge that the risk of property damage, personal injury, mental anguish, emotional distress, illness, death or other form of damage or injury arising from participation in School activities may result in claims by me and by my child against the School and its owners, directors, officers, trustees, employees and agents (“Releasees”).

Releases: In consideration for my child being permitted by the School to attend Camp at the School on the above-identified date(s), I, on behalf of myself and my child, voluntarily waive, exempt, release and discharge the Releasees from any and all liabilities, costs, damages, claims, demands, actions or causes of action, excepting claims based on the School’s gross negligence or willful misconduct, whatsoever arising from or related to my child's participation in any such activities, including, without limitation, any damage, loss or injury to my child or to her/his/their or my property, or any harm, injury, damage or loss to any other person or to property that my child may cause while participating in such activities. I understand and agree that the Releasees shall not be liable in any manner for the acts or omissions of others providing goods or services in connection with the activities. I further acknowledge and agree that neither I nor my child will at any point in the future commence any action, suit or other proceeding against the Releasees seeking to recover for one or more of the liabilities, costs, damages, claims, demands, actions or causes of action released herein.

The undersigned, each being a parent or guardian of the child named above, states that he and/or she has read this document in full before signing it, and understands that it is a binding legal obligation.

WE ACKNOWLEDGE THAT WE HAVE CAREFULLY READ THIS WAVER AND RELEASE AND FULLY UNDERSTAND THAT IT IS A RELEASE OF ALL LIABILITY AND A WAIVER OF ANY RIGHT THAT WE MAY HAVE ON BEHALF OF MYSELF/OURSELVES AND/OR MY/OUR CHILD/WARD TO BRING LEGAL ACTION OR ASSERT CLAIM FOR INJURY OR LOSS OF ANY KIND AGAINST WALDORF SCHOOL ON THE ROARING FORK. IF ANY ATTEMPT FOR CLAIM IS MADE, I/WE UNDERSTAND I/WE WILL BE RESPONSIBLE FOR ALL DEFENSE COSTS INCURRED BY WALDORF SCHOOL ON THE ROARING FORK.

I/WE HAVE HAD SUFFICIENT OPPORTUNITY TO READ THE ABOVE, BEEN GIVEN THE OPPORTUNITY TO ASK QUESTIONS, CONSIDER ITS EFFECTS, UNDERSTAND THIS ENTIRE DOCUMENT AND AGREE TO BE BOUND BY ITS TERMS.