INSTRUCTIONS:

Two 4-hr shifts are required to receive a free weekend pass and car parking pass. Each crew will have a mandatory (virtual) orientation meeting, so volunteers are strongly encouraged to complete both of their shifts within the same crew. Keep reading to learn how to apply and get your free weekend pass!

SIGN-UP PROCESS:

1. Submit Your Application

Select the crew(s) you’re interested in, share your availability, and pay the volunteer sign-up fee ($15, non-refundable). 
We will review applications and create crew assignments and shift schedules.

2. Shift Assignment Email

You’ll receive an email with:

• Your assigned crew and shifts
• Virtual crew meeting details
• Instructions to confirm your spot

3. Confirm Your Shifts

You must confirm your assignment to move forward in the process and receive your ticket code.

4. Receive Your Ticket Code

Your unique 100% discount code will be emailed to you after you confirm your shifts. Use this code at our festival ticketing page (https://www.zeffy.com/en-US/ticketing/shady-pines-festival--2026) to get your free pass and parking! All volunteers MUST get a ticket through our ticket page in order to attend Shady Pines Festival.

5. Orientation Reminder

You’ll get a reminder ahead of your required crew orientation meeting in early July.

6. Attend Crew Orientation

Crew Leads and the Volunteer Coordinator will host virtual, crew-specific trainings to prepare you for your role.  If you can't attend your orientation, please let us know so we can make sure you have the info you need and can still participate.

7. Final Email

The week before the festival, you’ll receive a final email with important event details and reminders.

8. Cancellations 

We don’t require a ticket deposit up front, however you do need an active credit card in order to pay the application fee ($15.00, goes toward volunteer supplies and admin costs). Your payment info is encrypted and securely stored until after the festival at which time it is deleted. Volunteers who cancel their commitment before the cancellation deadline (July 1st) will not be charged to cancel.

Volunteers who cancel after July 1st will be charged a cancellation fee of $30. Any cancellations on or after Wednesday, July 15th, will beconsidered no-shows. Volunteers who no-show for any of their assigned shifts or otherwise fail to complete their commitment will be charged the full cost of a general admission ticket ($160), and barred from future volunteer opportunities at the festival.

If you are accepted to a position and then become unable to volunteer, please email the Volunteer Coordinator asap so that we can work on refilling your position.

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For more information about our policies and Frequently Asked Questions, check out our 2026 Volunteer Guide HERE!

This is a different sign-up process and system than in years past, so please reach out to the Volunteer Coordinator, Sara, at Sara@shadypinesradio.com if you have further questions or need help! Thanks for your patience and support as we learn and grow, and for making Shady Pines what it is!

RELEASE & LIABILITY WAIVER - 2026 SHADY PINES FESTIVAL

I wish to volunteer at the 2026 Shady Pines Festival (the “Festival”) at Camp Tasty’s (AKA McKinnon Airpark). In signing this release and/or submitting this application, I acknowledge that I understand its intent, and I for myself, my heirs, executors, administrators and representatives, agree to defend, indemnify and hold harmless Shady Pines Radio 501(c)(3), GR Management LLC, Camp Tasty’s, venue owner Garren Gammell, event sponsors, cooperating organizations, and any other parties connected with this event in any way together with their respective members, managers, directors, officers, employees, contractors, agents, successors and assigns, singularly and collectively, from and against any blame and liability for injury, harm, loss, inconvenience or damage of any kind whatsoever, which may result from my activities or presence at the Festival.

I am physically capable of working as a Festival volunteer. I acknowledge that I, and I alone, am solely responsible for my personal health and safety, and the personal property I bring with me. I recognize and appreciate any dangers and risks inherent in volunteering at the Festival. I will read the event description and the rules of participation in the Festival and I will abide by all rules and regulations established by Festival organizers and personnel. I agree to adhere to all Festival rules, and conduct myself in a safe and prudent manner while at all times at the Festival. I understand that Shady Pines Radio (Event Producer) or its representatives may terminate my volunteer status without notice and remove me from the Festival grounds in the event that I fail to abide by the provisions of this paragraph.

I consent to and permit emergency medical treatment in the event of any illness or injury, including transportation to a medical facility, and will be solely responsible for any and all related costs. I give Shady Pines Radio permission to use my name and any photograph, voice or likeness of me during the Festival in any materials or publications. I consent to and authorize in advance such use and waive any rights of privacy or remuneration I may have in connection therewith.

By signing up as a volunteer, I acknowledge that I have read and understand this entire Release and Liability Waiver for 2026 Shady Pines Festival and I agree to be legally bound by it.