2027 AES Exhibitor & Sponsorships 

Exhibit Booth Information – CEHA 75th Annual Educational Symposium

Booth Pricing

CEHA Corporate Members: $1,150 per 8’ x 8’ booth
Pricing is the same regardless of attendance duration. Multiple booths may be purchased.

Application & Payment

A $500 deposit must accompany each booth application.
Applications without a deposit will not be processed, and space will not be reserved.
Full payment is due by March 15, 2027.
Cancellations & Refunds

Cancellation requests must be submitted in writing to the CEHA AES Committee, ATTN: Megan Floyd.
By March 15, 2027: Full refund
April 1–8, 2026: $500 refund
After April 8, 2026: No refunds will be issued

Booth Assignment

Booths are assigned on a first-come, first-served basis.
CEHA will consider exhibitor preferences but reserves the right to make final assignments in the best interest of the AES.
A floor plan is included in this packet for reference.

Exhibit Display & Setup

Exhibits will be displayed at the Holiday Inn Sacramento throughout the AES.
Setup begins: Monday, April 19, 2027, at 3:00 PM
Exhibit Removal

All exhibit materials must be removed by Wednesday, April 22, 2027, by 2:00 PM.
Any exceptions must be approved by the AES Conference Coordinator.

Admission & Registration

Access to educational sessions requires a CEHA AES attendee badge.
Each exhibitor receives two (2) complimentary registrations for the AES (April 19–22, 2027), covering educational sessions, social events, and meals.
Pre-conference workshops are not included but may be purchased separately. Contact Megan Floyd for details.

Liability & Insurance

CEHA is not responsible for injury, loss, or damage to exhibitors, their employees, or property.
Exhibitors are encouraged to obtain adequate insurance coverage.
All exhibits must comply with health, fire, and safety regulations. Detailed requirements will be provided in the Exhibitor Service Kit.

Exhibit Specifications

Exhibits must remain within the assigned space and may not be suspended from the ceiling.
Exhibitors are liable for any damage caused.
Audio/visual presentations are allowed at conversational volume and must not disturb neighboring booths.
Promotional materials may only be distributed from the exhibitor’s assigned space.

Event of Default

If the AES is canceled for any reason, this contract will be terminated.
CEHA will refund all payments minus actual out-of-pocket expenses.

General Terms

These rules are part of the agreement between CEHA and the exhibitor.
CEHA reserves the right to interpret and amend these terms as needed. Any changes will be communicated in writing.

Event Name Usage

When referencing this event in print or media, use the full name:
CEHA (California Environmental Health Association) 75th Annual Educational Symposium (AES)
Do not refer to the event as a “convention” or “trade show.”
Exhibitors are responsible for informing their marketing and PR teams.

BRONZE - $500

• Sponsorship Designation in the AES Program Guide
• Sponsor Ribbon and Rosette for exhibit space
• Business card sized ad in one issue of CEHA Publication
• The right to promote your CEHA Sponsorship Level

SILVER - $1500

• 15% Discount on Exhibit Booth at the 2027 AES
• Sponsorship Designation in all statewide CEHA publications for a full year including the AES Program Guide
• Sponsor Ribbon and Rosette for exhibitor space
• Sponsor Certificate
• ¼-page sized ad in one issue of CEHA Publication
• The right to promote your CEHA Sponsorship Level

GOLD - $4000

• 50% Discount on Exhibit Booth at the 2027 AES
• Full Sponsorship of one social event
• Complimentary ½-page sized ad in one issue of CEHA Publication
• Sponsorship Designation in all CEHA publications for a full year including the AES Program Guide
• Sponsor Ribbon and Rosette for exhibitor space
• Sponsor Certificate
• The right to promote your CEHA Sponsorship Level

PLATINUM -$7500

• Complimentary Exhibit Booth at the 2027 AES
• One sponsored “Spotlight” Event at the AES
• Display of your Company’s Banner at your “Spotlight” Event
• Complimentary ½-page sized ad in one issue of CEHA Publication
• Sponsorship Designation in all CEHA publications for a full year including the AES Program Guide
• Sponsor Ribbon and Rosette for exhibitor space
• Sponsor Certificate
• The right to promote your CEHA Sponsorship Level

OTHER
Interested companies have numerous opportunities to enhance the conference through sponsorship(s).

• SPECIAL EVENT, “SPOTLIGHT” EVENT, HORS D’OEUVRES
• EXHIBIT ROOM EVENING RECEPTIONS
• CONTINENTAL BREAKFAST AND/OR MORNING BREAKS AND RECEPTION – these are available for sponsorship by one or more companies.
• GIVE-AWAY ITEMS – exclusive sponsorship of items such as Conference Tote Bags, Pens and Name Badge Holders. Prices will be determined upon interest.
  Door prizes
• Ask about availability of table tents with your company name for your unique sponsorship opportunities

 

All 75th Annual Educational Symposium attendees will receive an AES Program Guide containing important information on all events at the conference. Advertising space is available in the guide to reach attendees with your product or service information. Corporate Members and Exhibitors receive discounted rates for advertising. All AES sponsors receive recognition in the AES Program Guide (if provided prior to going to print, otherwise other arrangements for recognition may be made) and the CEHA Bulletin as described for each sponsorship level.

Size	Regular	Exhibitor	Corporate Member
Full Page	$250	$175	$150
1/2 Page	$200	$150	$125
1/4 Page	$150	$100	$75
Business Card	$100	$75	Free