• To assure a mix of variety and an even flow of traffic throughout Franklin Street, spaces will be assigned by Watkins Glen Promotions. Outside vendor spaces only.

• Seasonal decorations are strongly suggested for each booth.

• Participants are responsible for their own display equipment. Popup tent, tables, chairs, etc.

• Low noise generators and propane heaters will be allowed. No electricity is available on the street. Audio levels must not interfere with an adjoining site.

• No solicitations of donations will be allowed.

• A NYS Tax number is required to sell items during “Village Christmas”. Must be displayed during event and Watkins Glen Promotions must have a copy on file. Questions concerning the NYS Certificate of Authority should be addressed to:
  • NYS Tax Department Sales Tax Registration Unit W.A. Harriman Campus Albany, New York 12227
  • 1-800-225-5829

• Organizations planning food booths must submit a NYS Department of Health Food Service Permit. Questions concerning food permits should be directed to the NYS Department of Health at (607) 324-8371.

• All vendors must provide a Certificate of Insurance evidencing general liability coverage at a minimum of $1,000,000. The Certificate of Insurance must name Watkins Glen Promotions, Village of Watkins Glen and County of Schuyler and its officers, employees and agents as additionally insured. Insurance is mandatory and no one will be allowed to participate without proper documentation

• Your contract along with necessary paperwork and payment must be received by November 20. If you have any questions, please contact us at (607) 535-3003 or by e-mail at maureen@watkinsglen.com.

• Set-up time begins at 3 pm. Immediately upon unloading, please remove your vehicle to a municipal parking lot. All vehicles must be off Franklin Street by 4 pm.
  Breakdown: May not occur until 8:00 pm.

 

FEES

10x10 NONPROFIT: $25

10x10 CRAFT: $35

10x10 FOOD: $50

 

Event date: Friday, December 4, 2026

Please return as soon as possible. Applications due no later than Friday, November 20.

for operation during the event known as Village Christmas on Friday, December 4, 2026

Both parties agree as follows:

A. RESPONSIBILITIES OF WATKINS GLEN PROMOTIONS

1. WGP shall have the right to review and qualify the product line.

2. WGP shall have the right to terminate the VENDOR Agreement at any time should the VENDOR fail to meet established standards and conditions set forth in this Agreement and conduct sales activities in good faith.

3. WGP to provide space for VENDOR to provide services on the event grounds and reserves the right to limit VENDOR’s vehicular access to the event area, as well as to disallow any VENDOR tent/structure that does not meet WGP standards.

B. RESPONSIBILITIES OF THE VENDOR

1. VENDOR agrees to pay a fee for booths or sites as described herein and attached as Exhibit A.

2. The VENDOR agrees to set-up and tear down their operations under the time frame described herein and attached as Exhibit A. VENDOR sales locations are at the discretion of the WGP.

3. The VENDOR will not sell or donate space in its booth or site for advertising and/or promotion to any third party without WGP approval.

4. The VENDOR agrees to operate in accordance with regulations set forth in the New York State Health Codes and he/she must be individually permitted, where applicable, to operate by the State of New York.

5. The VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required by law, to obtain and display a valid New York State Certificate of Authority to collect New York State Sales and Use Tax. A copy of such certificate must be on file with the WGP event organizer by the date referenced in Exhibit A. The VENDOR agrees to reimburse WGP for fines, penalties, etc. to WGP as a result of VENDOR non-compliance with New York State Tax Laws.

6. VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse WGP for any Fines/penalties levied to WGP as a result of VENDOR’s noncompliance with any Federal, New York State, or local law including, but not limited to DEC, OSHA, FCC, DOL, DOH, and EPA.

7. VENDOR agrees that their booth will not be political or religious in any nature. Watkins Glen Promotions does not allow any political and/or religious displays during any of our events.

C. RESPONSIBILITIES OF BOTH PARTIES - GENERAL INFORMATION

1. Any support vehicles required by the VENDOR must be parked in the appropriate area as designated by the WGP event organizer.

2. VENDOR agrees to remove all trash and other items from VENDOR’s site, leaving it in an “as was” condition.

3. WGP and the VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship or principal and agent or employer and employee between WGP and the VENDOR to make them joint ventures.

4. The VENDOR, its affiliated companies, and subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, Watkins Glen Promotions, the Village of Watkins Glen, Schuyler County and their agents, servants, officers, including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement, excepting only claims based upon WGP’s sole negligent or intentional acts.

5. VENDOR agrees that their booth will not be political or religious in any nature.

6. INSURANCE The VENDOR, its affiliated companies, and subsidiaries agree to secure and maintain during the period of this Agreement the following insurance coverage: Bodily injury$1,000,000.00 per occurrence Property Damage$500,000.00 per occurrence

$1,000,000 per Occurrence Combined Single Limit

The VENDOR agrees to name Watkins Glen Promotions, the Village of Watkins Glen, and County of Schuyler and its officers, employees and agents as additional insured and to provide a certificate of such coverage by the date referenced in Exhibit A. Additionally, a copy of your certificate of workers compensation insurance is required if applicable. (If VENDOR will have employees working at the festival Food vendors must supply a valid NYS Department of Health Permit.

7. I. Vendor-Initiated Cancellation
All vendor fees and deposits are strictly non-refundable.

Forfeiture: If a vendor chooses to cancel their confirmed participation for any reason, all fees paid to the Event Organizer (including application fees, booth fees, and deposits) shall be immediately forfeited. Cancellation CAN result in removal from future festivals as determined by committees.

Notification: Vendors must provide written notification of cancellation to the Event Organizer as soon as possible.

No Transfers: The confirmed vendor space is non-transferable and non-assignable to any other party.

II. Event Organizer-Initiated Cancellation
The only circumstance under which a refund will be issued is if the entire event is formally cancelled by the Event Organizer.

Organizer Cancellation: If the Event Organizer cancels the entire festival for reasons within the Organizer's direct control, the Vendor will receive a full refund of all fees paid.

Weather/Force Majeure: This event is scheduled to proceed Rain or Shine (or similar weather-based language). If the event is cancelled, shortened, or otherwise impacted due to severe weather, Acts of God, government mandates, pandemics, or any other event considered Force Majeure (outside the control of the Organizer), no refunds, credits, or fee transfers will be issued.

8. The Vendor understands that all booth locations are assigned solely by the Organizer. While efforts will be made to optimize the layout and minimize direct adjacency of like products, the Organizer does not guarantee any specific location or spacing, nor does the Organizer guarantee exclusivity of product offerings.

If this agreement meets with your approval, please sign one copy where indicated and return it.