Required to read and agree
Event Set-Up Details:
Retail Vendor: Set up Schedule Thursday from 12:00PM-4:00 PM & Friday from 10:00AM-3:00PM Vendor Set-up (ABSOLUTELY NO VENDOR ARRIVALS AFTER 3:00PM Friday!!!).
Food Vendors: Set up schedule for Thursday from 12:00PM - 4:00PM & for Friday from 10:00AM - 1:00PM (ABSOLUTELY NO CHECK-IN OR SET UP OF FOOD VENDORS AFTER 1:00PM ON FRIDAY, THIS IS REQUIRED FOR INSPECTION)
Tear down is after Showend on Saturday evening, approx. 11:00PM. See the Festival Schedule page for updated times. Vendors must commit to stay from open until the event is closed. NO EXCEPTIONS!
Prices are per space and non-refundable. All spaces are reserved for Friday and Saturday evening. Craft Vendors should bring their own quiet running generator (if needed) and lighting for under their tents. (Battery powered LED light)
Regulations: All exhibitors must provide their own tables, booths, or equipment. This is a wide open field. Be prepared. Vendor must clean up space at close of event including removal of all trash to dumpster. Violators will not be invited back next year. There will be some trash dumpsters provided.
No pets allowed in the parking or festival areas. Service animals only. Space is reserved on a first paid basis. NO EXCLUSIVITY will be granted to any vendors. Payment in FULL must be received within completion of this electronic application. If your application is denied your payment will be returned.
Food Vendors: Dumpsters will be onsite, trash cans will be emptied throughout the day. Bagged trash will be collected from your space during the day.
Ride/Food Vendor liability: General liability no less than $1 Million per occurrence.
Insurance COI Requirements for ride/food/craft vendors, 2 COIs are required:
1 - COI must list Hot Air Balloon Management as the certificate holder: Name Hot Air Balloon Management 313 Ridgeview DR. Summerville GA 30747
1 - COI must list the event grounds as Certificate holder: Rosecroft Speedway 6336 Rosecroft Dr, Fort Washington, MD 20744
IN EACH COI DESCRIPTION: Certificate must also indicate that coverage is in effect for the entire period of Friday and Saturday, of the festival and must contain stipulation that the Hot Air Balloon Management shall receive at least 10 days prior written notice of cancellation or modifications.
Your insurance provider can email the information directly email: nicole.r@balloonshows.com
REQUIRED PERMIT INFO:
All food service concession & restroom service must meet Health Dept. requirements. Temporary permits for food service concession must be obtained prior to the event, They can be reached at 305-623-3500
The COI must show Miami Dade county listed as an additional insured