VASM Exhibit Registration Form 2026

2026 Annual Meeting | Exhibitor Registration Form

Hilton Richmond Hotel & Spa @ Short Pump | Richmond, VA | November 12 & 13, 2026
If you would like to exhibit at the 2026 Annual Meeting of the VASM, please complete the following application and submit it no later than November 4, 2026.

Three levels of support are available: Gold ($1750), Diamond ($2500) and Platinum ($5500) *plus convenience fees. There are many other opportunities to support the conference - please review the 'add-on' options below.

All exhibitor fees must be paid in full prior to the conference.

Ample break time with vendors is built into the program and all food is served in the vendor area. Additionally, attendees participate in a raffle encouraging them to visit with the vendors.

Tax ID: 26-3739565.
Click Here to View Exhibitor Prospectus
Company Information
Company Name*
Contact Full Name*
Contact Email*
example@example.com
Contact Phone Number*
Please enter a valid phone number.
Address*

Street Address

Street Address Line 2

CityState

Zip Code
Payment Information
Exhibit space confirmation, registration and other details will be sent to the main on-site contact person listed above.

Full payment is due no later than November 4, 2026

Cancellation/Refunds: An exhibitor may cancel or withdraw from the meeting subject to the following conditions: 1) the exhibitor shall immediately file a written notice of intention to cancel or withdraw; 2) if written notice is received 30 days or more prior, the VASM shall retain a sum of equal to fifty percent (50%) of the total cost of the reserved exhibit space; and 3) no refunds shall be made on cancellations received less than 30 days in advance of the meeting. Cancellations must be received in writing to VASM@ramdocs.org to be official.
Payment Type*

Credit CardCheck/ACH
Credit Card Payment

If paying via credit card, make your selection below, provide credit card information, and click Submit. An email confirmation will be sent. If you have any questions, contact Charis Deadwyler at VASM@ramdocs.org or 804-393-3933.
Check / ACH Payment
If paying via check or ACH transfer:

1. Make your selection below

2. Use coupon code: PAYBYCHECK at the bottom of the product list to bypass the payment system

3. Click Submit.

The listed prices below include the credit card processing fees. Please refer to the exhibitor prospectus for pay by check prices. After submission we will send you an invoice for the correct amount.

An email confirmation will be sent to confirm receipt of application. If you would like to pay by ACH, contact Charis Deadwyler at VASM@ramdocs.or. Check payments should not include the convenience fee listed for online payment.

My Products*

Exhibit Levels

Gold LevelOne 6 ft table and 2 chairs for Thursday and Friday to connect directly with attendees | Registration for 2 representatives | Two tickets to the Welcome Reception at the Hilton | Company information inclusion in Virtual Exhibit Hall indicating Gold Level Support ~ (Company Logo, Description, Website, Social Media, Representative Contact) | Recognition as Gold Contributor in all meeting material including program agenda, signage, looping meeting slides and more | Participation in "Play to Win" raffle | Digital access to Attendee list | One Facebook post, Tweet or LinkedIn post about company's attendance at the meeting

$1,830.00

Diamond LevelAll Gold Level benefits listed above, but with registration for 3 representatives | Preferred choice of placement in exhibit hall | Recognition as Diamond Contributor in all meeting material | Specific signage indicating Diamond Level Support | Podium announcement of support by VASM President | Two Facebook or LinkedIn posts recognizing company's support | Preferred placement on Virtual Exhibit Hall

$2,650.00

Platinum LevelAll Gold Level benefits listed above, but with registration for 4 representatives | TWO exhibit tables for maximum exposure | First choice of placement in exhibit hall | Recognition as Platinum Contributor in all meeting material | Specific signage indicating Platinum Level Support | Podium announcement of support by VASM President | Four Facebook or LinkedIn posts recognizing company's support Exclusive top placement on Virtual Exhibit Hall | Banner ad on VASM website announcing event | *Exclusive access to attendees during a dedicated product demonstration session held outside the main exhibit hall. This focused event offers a unique opportunity to engage directly with key decision-makers, showcase innovations without distractions, and build meaningful connections in an intimate, high-impact setting.

$5,250.00

Additional Rep BadgeAdditional badges over the quantity included in your level of support

$200.00 Quantity

ADD ON Opportunities (must register for an Exhibit Level first)

ADD-ON: Product Theater - Thursday DinnerAll Diamond Level benefits listed above, but with 5 tickets to Welcome Reception | Host a Non-CME Product Theater for attendees. Speaker can be in person or virtual. | Includes basic AV (projector, podium mic and screen), room rental, and email blast to attendees advertising the event. The event would be included on the agenda noting the speaker, topic, and your company name/product logo (if preferred). Company to provide the speaker and cover speaker fees | Opportunities include: Thursday Dinner | Included in program agenda | Five registrations to all sessions | Ability to submit 2 graphics for inclusion in e-newsletters (must be used within 6 months) | Digital access to meeting attendee list | Assistance with program coordination and execution | Included on VASM website announcing event

$7,875.00

ADD-ON: Product Theater - Friday Breakfast and LunchAll Diamond Level benefits listed above, but with 5 tickets to Welcome Reception | Host a Non-CME Product Theater for attendees. Speaker can be in person or virtual. | Includes basic AV (projector, podium mic and screen), room rental, and email blast to attendees advertising the event. The event would be included on the agenda noting the speaker, topic, and your company name/product logo (if preferred). Company to provide the speaker and cover speaker fees | Opportunities include: Breakfast on Friday morning or Lunch & Learn on Friday afternoon (max attendance 30) | Included in program agenda | Five registrations to all sessions | Ability to submit 2 graphics for inclusion in e-newsletters (must be used within 6 months) | Digital access to meeting attendee list | Assistance with program coordination and execution | Included on VASM website announcing event

$5,700.00

ADD-ON: Gift Card RaffleParticipate in the gift card raffle to be held throughout the conference. Your company will be recognized for your contribution. (VASM will purchase gift cards - no need to take gift cards to the meeting).

$25.00 Quantity

ADD-ON: Marketing SponsorCompany advertisement in three meeting marketing emails, VASM website, and on social media channels | Podium announcement of company support by VASM President

$780.00

ADD-ON: Attendee Bag SponsorHave your company name/logo on each attendee's reusable bag | Recognition as reusable bag sponsor in all meeting material, both printed and online | Podium announcement of company support by VASM President

$1,560.00

ADD-ON: Refreshment Break SponsorRecognition as Refreshment Break sponsor in all meeting material, both printed and online | Have your company sign greet attendees when they break during sessions | Podium announcement of company support by VASM President

$2,600.00

ADD-ON: Poster Session SponsorRecognition as Resident Session sponsor in all meeting material, both printed and online | Have your company sign greet attendees during Resident Poster Session | Podium announcement of company support by VASM President

$2,080.00

ADD-ON: Boxed Lunch SponsorRecognition as Boxed Lunch sponsor in all meeting material, both printed and online | Have your company sign greet attendees when they break during sessions | Podium announcement of company support by VASM President

$3,120.00

Enter coupon

Total

$0.00

On-Site Contact Information

Please review the prospectus for the number of registrations in each support level. Additional name badges can be purchased if you require additional representatives on site.
Main On-site Contact

First NameLast Name
Email
example@example.com
Representative 2 (Gold Level and higher)

First NameLast Name
Email 2
example@example.com
Representative 3 (Diamond Level & higher)

First NameLast Name
Email 3
example@example.com
Representative 4 (Platinum Level)

First NameLast Name
Email 4
example@example.com
Additional Rep 1

First NameLast Name
Additional Rep email 1
example@example.com
Additional Rep 2

First NameLast Name
Additional Rep email 2
example@example.com
Additional Rep 3

First NameLast Name
Additional Rep email 3
example@example.com
Indicate below companies you DO NOT wish to be near. If none, enter N/A
Exhibitor Directory

For inclusion in the online Exhibitor Directory, please complete the following:
Short Company Description (30-40 words)
High Resolution Company Logo

Cancelof
Company Website
Hilton Short Pump
Book your room at our discounted VASM $169.00 rate. The room block expires Tuesday, October 20th, but may fill up before then. Hurry and book your room today!
Check Payment: Make check(s) payable to: VASM

Payment must be received within 30 days of form submission.

Do not include convenience fee if paying by check. We will send you an invoice for the correct amount.

Send payment to:

VASM
Attn: Charis Deadwyler
2821 Emerywood Parway, Ste. 200
Richmond, VA 23294

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2026 Annual Meeting | Exhibitor Registration Form

Company Information

Payment Information

Credit Card Payment

Check / ACH Payment

On-Site Contact Information

Exhibitor Directory

Hilton Short Pump