Clone of Happy Birthday America - 2025 Parade Application

2026 Parade Application
Key Parade Details

Date: Friday, July 4, 2026 - Parade Start Time: 10:00 a.m. - Location: Gypsy Hill Park (Line up on Thornrose Ave)

CELEBRATING AMERICA'S 250TH!
2026 Parade Packet Pickup

Parade packet pickup is Saturday, June 27th at Olivet Presbyterian Church (1019 Richmond Ave, Staunton, VA 24401) in Staunton.** Someone from your organization will need to stop by the outdoor pavilion at the back of the church between 10 a.m. - 12 p.m. to pick up your packet. **These packets provide essential parade knowledge and vehicle passes to gain entry to the parade route.
** You will receive a confirmation email within 30 minutes of submitting your application. This email may go directly to your junk/spam folder. **

Primary Contact Information - This Person Must Be With Your Entry During Parade
Name of Person Completing This Application*
Organization/Business Name If Applicable
Please list social media handles here:
Organizations Website If Applicable
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Please Type Your Email Address*
Please Confirm Your Email Address*
Phone Number*
Please Confirm Your Phone Number*
Alternate Contact
Name

First NameLast Name
Email
example@example.com
Please list additional phone number(s) here:
Please enter a valid phone number.
Please list any additional email addresses that can be used to contact your organization as needed seperated by commas.
example@example.com
Vehicle Driver Contact
Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email
example@example.com
Please list additional phone number(s) here:*
Please enter a valid phone number.

SECTION 3: VEHICLE INFO
For antique car and car club entries: Please state the year, make and model below along with a description of your car.
Car Club Entries - To ensure members are grouped together in final parade lineup, please include the name of your club in this section.
Please check the box that best describes your vehicle.

CarTruckMotorcycleFloat (Pulled by Truck)No Vehicle - Walking Only
Please give an estimated FULL LENGTH of entry (include vehicle, float, and walkers):
Please give the total estimated number of WALKERS/MARCHERS
Note:

Please understand that the park is a 1.3 mile loop and the sun/humidity may make the walk around the park a difficult one for some individuals. Please ensure your walkers/marchers are sufficiently physically fit to make the walk and ensure your group is hydrated or carries water for hydration along the route.

Additional Entry Details
Please Answer The Following Questions*

This entry has MUSIC. We agree that music will be appropriate for the setting.This entry has ANIMALS. We understand that we are responsible for any clean up along with maintaining the safety of our animals along the route. (Please note – pavement will be hot)This entry will pass out CANDY/MATERIALS. We understand that nothing may be thrown from any vehicle or float and so will have only walking participants pass out materials. (this is a safety concern - we do not want children or adults running into the parade route to pick up items that are thrown)This entry will pass out LITERATURE. We have included a copy of the literature to be passed out and understand that the HBA committee must pre-approve all literature.This entry includes CHILDREN. We agree that we will provide sufficient adult supervision during lineup and throughout the parade route.N.A.
Please email any literature you plan to pass out to parade@happybirthdayamerica.org or upload below. All literature must be preapproved.
File Upload

Cancelof
Is there anything else about your entry you feel we should know?

Rules & Regulations
Participants must follow the instructions of police and parade officials.

Parade officials reserve the right to remove any entry that does not follow instructions, has safety concerns, contains inappropriate displays or is deemed generally unsuitable for the event.

Entries should reflect the patriotic theme of the event and be appropriate for children and families.

Each entry must clearly display the given entry number for the entirety of the parade including lineup.

Only parade participants and parade vehicles will be allowed in the lineup area before the parade begins. No additional vehicles will be permitted. Please decorate and assemble entries before lining up.

No entry may slow the pace of the parade or come to a complete stop along the parade route unless necessary for safety.

Entries with animals must provide their own cleanup crew following immediately behind throughout the entire parade route.

Participants are forbidden from throwing candy or materials from vehicles or floats. Only those walking may hand out candy/materials.

Any literature to be handed out must be submitted for pre-approval with this application.

All participants consent to the usage of their name, image and likeness by Happy Birthday America.

Agreement
Please Sign At Below:

WITNESSETH:
In consideration of the sum of Thirty Dollars ($30.00) nonprofit entry or Ninety-Five Dollars ($95.00) commercial entry cash in hand paid and good and valuable consideration not herein specifically set forth, the receipt of all of which is hereby acknowledged. (Parade Participant), hereby agrees to indemnify and hold Happy Birthday America harmless for injury or damages to persons or property, for any and all other liability, loss, damages, cost or expenses, including attorney fees incurred to defend against claims or to enforce the terms of this agreement, by Happy Birthday America in connection with the parade participants in the Happy Birthday America parade commencing on July 4, 2026 and terminating on July 4, 2026.

It is also expressly understood by the parties to this Contract, that the City of Staunton, Virginia, a municipal corporation, is not a party to this Contract and is not liable for the performance or breach of any provision hereof; and the participants also agree to indemnify and hold the City of Staunton harmless for injury or damages to persons or property by reason of their participation in the parade.

By signing below, the undersigned agrees that Happy Birthday America (“HBA”) will not be liable for any failure or delay in performing an obligation under this Agreement that is due to any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic, pandemic (including the COVID-19 pandemic), quarantine, civil commotion, breakdown of communication facilities, breakdown of web host, breakdown of internet service provider, natural catastrophes, governmental acts or omissions, changes in laws or regulations, national strikes, fire, explosion, or generalized lack of availability of raw materials or energy (“Force Majeure Event”). The Parties hereby acknowledge that while current events related to the COVID-19 pandemic are known, future impacts of the outbreak are unforeseeable and shall be considered a Force Majeure Event to the extent that they prevent the performance of HBA's obligations under

This agreement. If HBA cancels the event due to a Force Majeure Event, the undersigned acknowledges and agrees that there will be no refund for the fees paid to participate in such event, and the undersigned shall forfeit any such fees and hold HBA harmless for the same.
Name

First NameLast Name
Signature
Date

MonthDayYear
Date

SECTION 7: Parade Entry Fees
***All entries wishing to have multiple parade entries must submit seperate applications and payment for each potential parade entry***
Please check the box by the appropriate category. Payment must be included with application. *Car Clubs - Each parade entry requires a seperate application & fee.**Nonprofits - Please include Tax ID in space below*

Commercial Entry - $95Political Entry - $95Nonprofit - $30Individual Entry - $30- (Car Club Member, Individual Car entry, Entries not affiliated with a commercial entity or nonprofit organization)
Nonprofit Entry - Tax ID
Additional Details on Your Parade Entry

Payment
***All entries wishing to have multiple parade entries must submit seperate applications and payment for each potential parade entry***

I agree 1 Vehicle will be used in this entry

Pay Your 2026 Application Fee*

Commercial Entry

$95.00

Political Entry

$95.00

Nonprofit Entry

$30.00

Individual Entry

$30.00

Enter coupon

Total

$0.00

Credit Card

I acknowledge that this application is not transferrable to any other individual and/or organization.*

I do
I acknowledge that this payment is nonrefundable*

I do
I acknowledge someone from my organization will attend parade packet pickup * Parade packet pickup is Saturday, June 27th at Olivet Presbyterian Church (1019 Richmond Ave, Staunton, VA 24401) in Staunton.** Someone from your organization will need to stop by the outdoor pavilion at the back of the church between 10 a.m. - 12 p.m. to pick up your packet. **These packets provide essential parade knowledge and vehicle passes to gain entry to the parade route.*

I do
Please list any ideas/suggestions you have for Happy Birthday America 2026 as we celebrate America's 250th!
** You will receive a confirmation email within 30 minutes of submitting your applicaiton. This email may go directly to your junk/spam folder. **
Should be Empty:

2026 Parade Application

2026 Parade Packet Pickup

** You will receive a confirmation email within 30 minutes of submitting your application. This email may go directly to your junk/spam folder. **

Primary Contact Information - This Person Must Be With Your Entry During Parade

Alternate Contact

Vehicle Driver Contact

Event Catagory

SECTION 3: VEHICLE INFO

Additional Entry Details

Please email any literature you plan to pass out to parade@happybirthdayamerica.org or upload below. All literature must be preapproved.

Rules & Regulations

Agreement

SECTION 7: Parade Entry Fees

***All entries wishing to have multiple parade entries must submit seperate applications and payment for each potential parade entry***

Payment

Credit Card

You will receive a confirmation email within 30 minutes of submitting your application. This email may go directly to your junk/spam folder.

All entries wishing to have multiple parade entries must submit seperate applications and payment for each potential parade entry