Application & Holding Deposit Terms
1. The holding deposit is not a fee and will normally be credited towards the first month’s rent or tenancy deposit if the application is successful.
2. The holding deposit may only be retained by Notts Relocate Ltd in circumstances permitted by the Tenant Fees Act 2019, including where:
• the applicant withdraws from the proposed tenancy;
• the applicant fails to take all reasonable steps to enter into the tenancy;
• the applicant provides materially false or misleading information which affects their suitability for the tenancy; or
• the applicant fails a Right to Rent check.
3. Applicants must provide complete, accurate and truthful information throughout the application process. Any materially false, misleading or omitted information which affects suitability for the tenancy may result in the application being declined and the holding deposit being retained where permitted by law.
4. The application form and any requested supporting information should be submitted within 48 hours of payment of the holding deposit. Failure to do so may result in the room being remarketed and the application being cancelled.
5. As a guide, applicants will normally be expected to demonstrate an estimated annual income of at least (this can vary dependant on the specific unit)
• £14,000 per annum for room lets; and
• £28,000 per annum for self-contained flats.
Affordability may be assessed using employment income, self-employment income, pension income, benefit income, student finance, savings, guarantors or other lawful sources of income and financial support.
6. Payment of a holding deposit does not constitute an offer of accommodation or create a tenancy. All applications remain subject to satisfactory referencing, affordability assessment, identity verification, Right to Rent checks and any other reasonable enquiries considered necessary by Notts Relocate Ltd. Notts Relocate Ltd reserves the right to decline an application where these requirements are not satisfactorily met.
7. Once the holding deposit has been received, the room will normally be reserved for up to 5 days to allow the applicant to complete the application process and provide supporting documentation. If the application is not progressed within that period, the room may be remarketed.
8. Keys will not be released until:
• the tenancy agreement has been completed;
• all required checks have been completed satisfactorily;
• all monies due have been paid in cleared funds; and
• any other pre-tenancy requirements have been satisfied.
9. Applicants are responsible for ensuring that sufficient funds are available prior to the agreed move-in date. Failure to proceed with the tenancy may result in the holding deposit being retained where permitted by the Tenant Fees Act 2019.
10. Applicants should not give notice on their current accommodation or make irreversible moving arrangements until a tenancy agreement has been completed and keys have been released. No tenancy is created until all tenancy commencement requirements have been satisfied.
11. Where reasonably required following referencing, affordability assessment, credit checks or other enquiries, Notts Relocate Ltd may request additional evidence of affordability, a guarantor or other appropriate security before proceeding with the tenancy.
12. By providing an email address, the applicant agrees that correspondence and tenancy documentation may be sent electronically where permitted by law. This may include tenancy agreements, prescribed information, safety certificates, the How to Rent Guide and other tenancy-related documents.
13. Notts Relocate Ltd may request additional information or documentation to verify affordability, identity, references, source of funds or other matters relevant to the application. Failure to provide reasonably requested information may result in the application being declined and the holding deposit being retained where permitted by law.
14. Notts Relocate Ltd may carry out reasonable verification checks in relation to references provided, including contacting employers, landlords, bank statements accountants, guarantors or other referees and requesting additional supporting evidence where appropriate. If this information is not provided we may not be able to proceed in issuing a tenancy.
15. The applicant acknowledges that their personal information will be processed in accordance with Notts Relocate Ltd’s Privacy Policy, which is available at:
https://nottsrelocate.co.uk/privacy-policy/
16. All applicants must satisfy any Right to Rent requirements imposed by law. Failure to provide satisfactory evidence of a Right to Rent in the United Kingdom may result in the application being declined and the holding deposit being retained where permitted by the Tenant Fees Act 2019.
17. Most HMO rooms are licensed for single occupancy only. The number of occupiers permitted to reside in a room is subject to licensing, and property-specific restrictions. Approval of an application does not guarantee permission for additional occupiers. Any request for additional occupiers must be agreed in writing before occupation commences. For flats all applicants/occupants must be disclosed at the start, you are allowed to apply to have new people added or removed provided it does not breach licencing conditions.