Clone of CVC Training Attendance Exception Form

CVC Competition

Gameday Absence Form

Use this form if you are unable to attend a scheduled competition game.

CVC requires all players to provide a minimum of 72 hours’ notice if they are unavailable for a scheduled match. Adequate notice allows coaching staff to adjust line-ups, notify shadow players, and plan strategically without compromising team performance or competitive standards.

Where players are unable to meet this notice requirement, an Administrative Absence Charge will apply. It reflects the additional administrative workload, logistical disruption, and competitive impact caused by late withdrawals. Its purpose is to encourage responsible communication, strengthen team reliability, and uphold the integrity of selection and game-day planning.

The following tiered structure applies:

Notice Provided	Administrative Absence Charge
More than 72 hours	❌ No charge
Between 72 and 48 hours	💳 $4.97
Between 48 and 24 hours	💳 $14.97
Less than 24 hours	💳 $24.97
No show (no form submitted)	💳 $49.97

Important: This Administrative Absence Charge is in addition to any fines or sanctions that may be imposed under the CVC Regulatory Fines & Compliance Framework.

Failure to submit this form will be treated as a no-show and charged accordingly.

CVC recognises that genuine emergencies (e.g., sudden illness, injury, or significant personal circumstances) can occur. These will be reviewed on a case-by-case basis. All submissions require payment of the applicable charge, which will be reimbursed if your reason is approved.

Repeated late withdrawals or absences will trigger a performance and commitment review. This may involve a formal check-in with coaching staff to address underlying issues and help get you back on track.

Completing this form takes less than 3 minutes.

Please submit this form as early as possible.

Section 1: Player Information & Details

CVC Gameday Absence Form
Submission Date

DayMonthYear
Automatically recorded by our system. This field cannot be edited
Hour MinutesAM/PM Option
Player's Full Name

First NameLast Name
Gender

Other
Phone Number
Please enter a valid phone numberFormat: 0400 000 000.
Primary Email Address

Confirmation EmailYou must notify us promptly of any changes to your email address, both now and in the future
Team
Select the team you are currently training with
Role

Section 2: Match Details & Absence Reason

CVC Gameday Absence Form
Date of Scheduled Match

DayMonthYear
Select the date of the scheduled match you can no longer attend
Hour MinutesAM/PM Option
Based on your submission timing, your applicable Administrative Absence Charge is: ${chargeAmount}
Hours Until Match (calc)
Charge Amount (AUD)
Opponent / Fixture Details
Please provide the name of the opposing team or competition fixture for this match
Reason for Absence

Other
Upload Medical Documentation

Example: Doctor’s note or medical certificate
Cancelof
Upload Work Roster or Study Timetable

Example: Shift schedule, class timetable, or screenshot of roster
Cancelof
Additional Context
Provide more information as it helps us understand if ongoing support is needed (e.g., carpool options)
Additional Context
Provide more information around the reason for your absence. Upload a document if available
Upload Supporting Document

Cancelof
Additional Context
Provide any information you feel comfortable sharing about your situation so we can help
Upload Travel Dates or Itinerary

Example: Flight details or booking confirmations
Cancelof
Upload Event Documentation

Example: invitation, event notice, or confirmation
Cancelof
Reflecting on your situation, do you believe it was possible for you to give at least 72 hours’ notice before withdrawing from this match?
Please describe the circumstances that prevented you from giving notice earlier. Be as specific as possible
Include key details such as when you became aware you couldn’t attend and why earlier notice wasn’t possible

Section 3: Submission

CVC Gameday Absence Form

I acknowledge and accept CVC’s competition expectations, standards of conduct, and terms and conditions. If under 18, this acknowledgement is made by my parent/guardian
The CVC Gameday Absence Form was easy to complete:
Should be Empty:

CVC Competition

Section 1: Player Information & Details

Section 2: Match Details & Absence Reason

Section 3: Submission

Applicable Administrative Absence Charge