Watkins Glen Grand Prix Festival: Business Vendor Fact Sheet

Watkins Glen Promotions is proud to host the Watkins Glen Grand Prix Festival on Friday, September 11th, 2026.

 

VENDOR SET UP / BREAK DOWN

Vendor is responsible for tent, tables and chairs.
Set up time: From 7:00 am – 9:00 am on Friday, September 11th.
Must be completed by 10:00 am
Breakdown: May not occur until 7:30 pm and completed by 8:00 pm.

VENDOR IS RESPONSIBLE FOR REMOVAL OF THEIR OWN WASTE. 

Each business vendor will comply with all federal, state, and local laws, health codes, ordinances, rules, and regulations as appropriate. The vendor shall also comply with all requirements of federal and state social security, unemployment, compensations, and tax withholding laws as well as carrying appropriate insurance, and will provide Watkins Glen Promotions with copies of insurance coverage.

 

Vendors will be directed to their assigned vending spaces by the committee members. You must check in with our volunteer staff before starting set-up.
 

The event will be held rain or shine. The vendor will be responsible for any tent or awning.
 

NO SPIKES OR STAKES ARE TO BE DRIVEN INTO ANY PAVED SURFACE. We appreciate your cooperation to provide a neat appearance of your vending site.

All vendors must leave their assigned space clean of debris and trash. Use of the onsite dumpsters is not an option for trash removal for this festival.

Failure to comply means you will be charged for the cost of removing the debris and trash.

VENDOR PRICING FOR 2026 IS AS FOLLOWS:

 

NYS FARM VENDORS: Free 10x10 Booth Space on the Courthouse Lawn (these are limited on a first-come, first-serve basis for valid NYS Farmers Market vendors only).

 

FOOD AND MOTORSPORT-RELATED VENDORS: Each 12x12 space is $135

 

 

The Grand Prix Festival Committee will only review applications submitted in full along with insurance requirements, payment, and contract signed.

Both parties agree as follows:

 

A. RESPONSIBILITIES OF WATKINS GLEN PROMOTIONS

 

1. WGP shall have the right to review and qualify the product line.

 

2. WGP shall have the right to terminate the VENDOR Agreement at any time should the VENDOR fail to meet established standards and conditions set forth in this Agreement and conduct sales activities in good faith.

 

3. WGP to provide space for VENDOR to provide services on the event grounds and reserves the right to limit VENDOR’s vehicular access to the event area, as well as to disallow any VENDOR tent/structure that does not meet WGP standards.                                                                                                                                            

 

B.  RESPONSIBILITIES OF THE VENDOR

 

1. VENDOR agrees to pay a fee for booths or sites as described herein.

 

2. The VENDOR agrees to set-up and tear down their operations under the time frame described herein. VENDOR sales locations are at the discretion of the WGP.

 

3. The VENDOR will not sell or donate space in its booth or site for advertising and/or promotion to any third party without WGP approval.

 

4. The VENDOR agrees to operate in accordance with regulations set forth in the New York State Health Codes and he/she must be individually permitted, where applicable, to operate by the State of New York.

 

5. The VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required by law, to obtain and display a valid New York State Certificate of Authority to collect New York State Sales and Use Tax. A copy of such certificate must be on file with the WGP event organizer by the date referenced. The VENDOR agrees to reimburse WGP for fines, penalties, etc. to WGP as a result of VENDOR non-compliance with New York State Tax Laws.

 

4. VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse WGP for any

Fines/penalties levied to WGP as a result of VENDOR’s noncompliance with any Federal, New York State, or local law including, but not limited to DEC, OSHA, FCC, DOL, DOH, and EPA.

 

5. VENDOR agrees that their booth will not be political or religious in any nature.

 

 

C. RESPONSIBILITIES OF BOTH PARTIES - GENERAL INFORMATION
 

1.  Any support vehicles required by the VENDOR must be parked in the appropriate area as designated by the WGP event organizer.

 

2. VENDOR agrees to remove all trash and other items from VENDOR’s site, leaving it in an “as was” condition. Removing trash to onsite dumpsters is not an option at this festival, any trash must be taken with VENDOR. Failure to comply will result in being invoiced a $50 clean-up fee, and may result in removal from all Watkins Glen Promotions events.

 

3. WGP and the VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto shall be construed to create any relationship or principal and agent or employer and employee between WGP and the VENDOR to make them joint ventures.

 

4. The VENDOR, its affiliated companies, and subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, Watkins Glen Promotions, the Village of Watkins Glen, Schuyler County and their agents, servants, officers, including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of another or otherwise arising in connection with this Agreement, excepting only claims based upon WGP’s sole negligent or intentional acts.

 

5. INSURANCE The VENDOR, its affiliated companies, and subsidiaries agree to secure and maintain during the period of this Agreement the following insurance coverage:

            - Bodily injury...............$1,000,000.00 per occurrence

                - Property Damage.........$500,000.00 per occurrence

OR

- $1,000,000 per Occurrence Combined Single Limit

 

The VENDOR agrees to name Watkins Glen Promotions, the Village of Watkins Glen, and Schuyler County and its officers, employees, and agents as additional insured and to provide a certificate of such coverage by the date referenced.  Additionally, a copy of your certificate of workers compensation insurance is required if applicable. (If VENDOR will have employees working at the festival) Food vendors must supply a valid NYS Department of Health Permit.

 

If this agreement meets with your approval, please sign below.