STALLHOLDER APPLICATION FORM

Cowra Tourism Corporation is excited to invite stallholders and food trucks to be a part of our Christmas Festival. We are looking for a diverse mix of vendors to create a magical atmosphere and a fantastic Christmas Shopping experience. If you would like to showcase your products, treats, or talents, we'd love to hear from you- apply now to secure your spot and be part of this special celebration.

• Please read carefully to ensure a full understanding of the event and stallholder requirements. Deadline for applications is Thursday 30th October 2025.
• Please note that there is limited availability for powered stalls; powered stalls cannot be guaranteed before the acceptance of an application.
• This is an application only. You will receive a notification from Cowra Tourism Corporation confirming your application. In the unlikely event that your application is unsuccessful a full refund will be provided.

If you require a powered site:

Please note that powered sites are limited and are not guaranteed until the application is accepted. Power leads are not supplied. Stallholders must provide their own extension leads. These must be suitable for outdoor use and be tested and tagged by a qualified electrician no more than 12 months prior to the event. Leads must be taped down or secured in a way that best reduces trip hazards. Any use of power not specified on the application form may result in the disconnection of power on site by the event organisers.

IMPORTANT NOTE: Food vendors are required to adhere to local and state food standards and may be required to supply their own 3 sided marquee for this event. Event organisers will liaise with stallholders affected by these regulations during application process.

TERMS & CONDITIONS

All stallholders must be covered by Public Liability Insurance. The minimum coverage required is $20M. Stallholders must supply Cowra Tourism with a copy of their Public Liability Certificate of Currency when paying for their stall. If this is not provided, the stallholder will be unable to set up on the day of the event.

 FOOD & BEVERAGE STALLS

All food and beverage stallholders must comply with the requirements of the NSW Food Authority and all state and local food safety legislation. Stallholders are responsible for ensuring that all food handling, preparation, storage, and service meet current food safety standards, including maintaining appropriate temperatures, hygiene, and cleanliness. All relevant food business registration or permits must be displayed at all times. The event organiser reserves the right to inspect food stalls and may require corrective action or removal of any food items deemed unsafe or non-compliant. 

Unless your business is exempt, food & beverage stallholders will require a Food Safety Supervisor to be onsite during the event, and the FSS certificate will need to be available before commencing operation.

Exempt stallholders may include those handling or selling food for the purpose of raising funds soley for community or charitable causes, licensed with the NSW Food Authority, or selling pre-packaged food that remains in the original sealed packaging.

Stallholders who are retailing potentially hazardous foods as per the NSW Food Authority may require a specific marquee set up to ensure they are adhering to NSW Food Authority Guidelines. Based on the information supplied on this application form, stallholders who are affected by these conditions will be contacted by event organiser during the stallholder application process. 

For information, please refer to NSW Food Authority or contact Cowra Shire Council on 02 6340 2000. 

STALLS PROVIDING ALCOHOLIC BEVERAGES AND/OR TASTINGS

All stallholders selling or supplying alcohol must hold the appropriate permit issued by Liquor & Gaming NSW;

• Proof of licence must be provided to Cowra Tourism Corporation at the time of this application being submitted.
• All people serving alcohol must hold a current NSW Responsible Service of Alcohol (RSA) Certificate and comply with RSA requirements at all times. All persons serving alcohol must have a competency card or interim certificate with them at all times during the event.
• Alcohol must only be sold or supplied within the approved licensed area, during approved hours and in accordance with all licence conditions, council approvals, and signage requirements.
• Failure to comply with liquour laws, these terms, or any reasonable direction by the event organiser may result in immediate closure of the stall and forfeiture of fees.

Sales by the glass are not permitted. Closed bottled sales only.

 

I have read and agree to comply with ALL the Christmas Festival Terms & Conditions outlined below. 

SITE FEES