2025 HVAC Excellence Accreditation Application

Accreditation Application

For applying for third-party accreditation from HVAC Excellence P.O. Box 521, Mount Prospect, IL 60056-0521 Phone: (800) 394-5268 | Website: escogroup.org
Type of School:*

ApprenticeshipCorrectionalPost-SecondarySecondary
Public, Not-for-Profit, or Profit:*

PublicNot-for-ProfitProfit
Accreditation Applying For:*

Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Accreditation Type:*

InitialRe-Accreditation
Name of School*
Physical Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Is the mailing address different from above?*

YesNo
Mailing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Website*
Telephone Number*
Fax Number
Staff
Campus Director*
Title*
Email*
Telephone*
Cellphone
Self-Study Contact*
Title*
Email*
Telephone*
Cellphone
Annual Report Contact*
Title*
Email*
Telephone*
Cellphone
Billing Contact*
Title*
Email*
Telephone*
Cellphone
Instructors
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct
Add Instructor?*

YesNo
Name*
Telephone*
Cellphone
Email*
Building Automation SystemsGreen Mechanical SystemsHVACR Technologies
Full-time or Adjunct?*

Full-TimeAdjunct

Program Information

	Building Automation Systems	Green Mechanical Systems	HVACR Technologies
Number of Full-time Instructors
Number of Adjunct Instructors
Number of Laboratories
Square Feet of Laboratories
Students Enrolled
Recent Completers
General Education Hours
Course Hours
Total Hours

The school has been training HVACR students continuously since:*

MonthDayYear
Under what legal authority is the school operating?*
The school is currently licensed/approved to operate as a school by the state of:*
Licensure or approval became effective on and expire on:
Effective:*

MonthDayYear
Expire:*

MonthDayYear
The school is institutionally accredited by:*
Has the school been:*

Denied AccreditationRemoved from AccreditationVoluntarily withdrawn its AccreditationNone of the above
Are there any pending adverse actions against the school?*

YesNo
Please attach a detailed explanation of the circumstances involved in the action:*

Cancelof
The Director/Administrator of the school submits this application for HVAC Excellence Programmatic Accreditation and hereby attests to the following:
- The school is seeking accreditation by HVAC Excellence voluntarily.
- School officials have thoroughly reviewed the Standards of Accreditation and supporting materials.
- School officials wholeheartedly endorse and support the concept of Programmatic Accreditation as a voluntary, nongovernmental process of third-party vailidation involving peer review.
- School officials understand that, in applying for programmatic accreditation, the school:
  - Willingly subjects itself to a periodic review and a fair judgement by HVAC Excellence regarding the program's qualifications.
  - Has the opportunity, as part of the accrediting process, to present itself in the best poossible light and to address any concerns.
  - Are committed to providing complete and accurate information to, and answering questions from, members of the HVAC Excellence accrediting board.
  - Voluntarily accepts responsibility for adhering to the Programmatic Accreditation Standards of HVAC Excellence.
  - A non-member school will refrain from using its application for Programmatic Accreditation for promotional purposes before receiving accreditation.
Disclosures
1) Has any individual connected with the school been directly or indirectly employed or affiliated with any school which has lost or been denied accreditation by any accrediting agency during that individuals period of employment of affiliation?*

YesNo
Please attach a statement to this application that details the facts and circumstances surrounding the school's loss or denial of accreditation.*

Cancelof
2) Has any individual connected with the school been directly or indirectly employed or affiliated with any school which has closed or entered bankruptcy during that individuals period of employment of affiliation?*

YesNo
Please attach a statement to this application that details the facts and circumstances surrounding the bankruptcy or school closure.*

Cancelof
3) Has any adverse final action been taken by any court or administrative body (e.g. federal or state court, grand jury, U.S. Department of Education, or any state agency) as to any individual connected with the school, in a civil or criminal proceeding?*

YesNo
4) Is there now a proceeding or investigation pending in any court or administrative body (e.g. federal or state court, grand jury, U.S. Department of Education, or any state agency) involving any individual connected with the school, which relates to the matters in item 3?*

YesNo
If the answer to item 3 or 4 is yes, please attach a statement to this application, which gives full disclosure concerning the persons and matters involved, including an identification of the court or administrative body and the proceeding. If applicable, detail the facts and circumstances surrounding any investigation involving any individual connected with the school. Also, include a statement of the facts upon which the proceeding or investigation is or was based, a statement detailing the nature of the offense alleged or committed, and a description of the status or disposition of the matter. If the proceeding or investigation has been resolved, please describe the resolution and circumstances that let to the resolution.*

Cancelof
Certification
I certify that the information herein and attached hereto is correct and that the school has consistently described itself in identical terms to each accrediting agency (where more than one accrediting body is concerned) regarding identity, purpose, governance, programs, degrees, diplomas, certificates, personnel, finances, consituents served, and keeps each accrediting agency apprised of any change in its status with one or another accrediting body.

I grant permission for the HVAC Excellence accreditation board to contact the appropriate state agencies, the State and U.S. Department of Education, other accrediting agencies, or any other organizations appropriate for review of this application.
Name*
Title*
Date*

MonthDayYear
Date
How would you like to pay?*

Credit/Debit CardPurchase OrderCheck
HVAC Excellence Accreditation Application Fee: $500.00
Purchase Order Number*
I will send a check made out to HVAC Excellence in the amount of $500.00 to PO Box 521, Mt. Prospect, IL 60056*

Yes

Credit Card Details
First Name	Last Name
Credit Card Number	Security Code
Card Expiration

Application for Programmatic Accreditation

Section 1. Application Statement

I, the undersigned, hereby seek accreditation of this program and agree to comply with all documents, requirements, and procedures for accreditation, whether communicated in writing, electronically, or verbally by HVAC Excellence. I understand that accreditation serves only to confirm that the program is reviewed against the accreditation standards set forth in the HVAC Excellence Accreditation Standards Manual (Standards 1–9).

The undersigned has read and reviewed the HVAC Excellence Accreditation Standards Manual, and agrees to be bound by the terms and conditions contained therein.

Section 2. Program Video Submission

Within thirty (30) days of this application, the program will submit a narrated video documenting:
- Availability of tools, storage areas, and the training library.
- Details of audiovisual equipment, books, slides, videos, and other instructional materials.
- The classroom environment, including layout and resources.
- Availability of student computers and technology resources.
- Instructor office space and safety provisions (emergency cutoffs, fire extinguishers, eyewash stations, etc.).
Programs seeking accreditation in multiple disciplines must submit a separate video for each program.

Section 3. Authorization and Scope

The person signing this application is duly authorized by the institution to apply for accreditation. Accreditation by HVAC Excellence:
- Is limited to verification of compliance with HVAC Excellence standards.
- Does not extend to compliance with federal, state, or local codes, laws, or regulations. Such compliance remains the sole responsibility of the institution.
- May be amended, updated, or withdrawn by HVAC Excellence at any time.
Section 4. Fees
- $500 non-refundable application fee, due upon submission.
- $1,500 self-study fee, due following acceptance of the self-study but prior to scheduling the on-site evaluation.
- $1,000 for each additional discipline beyond the primary program.
- On-site evaluation costs: $700 per assessor per day, plus actual travel, lodging, and meal expenses.
- Institutions canceling an on-site visit after confirmation will be invoiced for all incurred expenses.
- All fees and cost are subject to change.
Section 5. Self-Study & Review Process

The program must submit a complete self-study report with narratives and exhibits for each standard.

HVAC Excellence will review the self-study within 45 days. If accepted, an on-site evaluation will be scheduled.

The on-site evaluation includes stakeholder interviews, classroom/lab inspections, and an exit interview summarizing findings.

The Accreditation Review Board issues a final decision within 45 days of the site visit.

Section 6. Term and Renewal

Accreditation is granted for up to six (6) years.

Renewal requires a new self-study, fees, and site visit prior to expiration.

Section 7. Ongoing Responsibilities

Compliance Corrections: Programs with deficiencies have 90 days to resolve them or submit an implementation plan. Additional inspections or costs may apply.

Annual Reporting: Accredited programs must file an annual accreditation report by December 1, documenting substantive changes in:
- Instructional staff
- Curriculum/program hours
- Facility or laboratory relocation
Programs are exempt during their first and final 12 months of accreditation.

Non-Compliance:
- Failure to file the annual report triggers a 30-day notice.
- If unresolved within 45 days, accreditation is suspended, the program is removed from the HVAC Excellence website, and accreditation logos must be withdrawn.
Section 8. Confidentiality, Use of Accreditation, and Appeals

Accreditation status and reports are the property of HVAC Excellence.

Programs may use the HVAC Excellence accreditation seal/logo only while in good standing.

If accreditation is denied, suspended, or revoked, the institution may appeal according to the published appeals process.

Final decisions rest with the HVAC Excellence Accreditation Review Board.

Section 9. Certification of Accuracy

I certify that all information contained in this application and supporting documents is accurate. The institution affirms that it has consistently represented itself in identical terms to each accrediting agency (where applicable) regarding:
- Identity, purpose, and governance
- Programs, degrees, diplomas, and certificates
- Personnel and finances
- Constituents served
- Status with other accrediting bodies
The institution will notify HVAC Excellence immediately of any changes to the above. I grant permission for HVAC Excellence to contact appropriate federal, state, or accrediting agencies as necessary for review.

Section 10. Indemnification

The organizations shall indemnify and hold harmless ESCO and its officers, accreditation assessors, directors, partners, members, agents, affiliates, independent contractors, and employees (each, an “Indemnified Party”) from and against any claim, loss, expense, or damage for acts or omissions or alleged acts or omissions arising out of or in connection with this Agreement, including, without limitation, any judgment, award, settlement, reasonable attorneys’ fees and other costs or expenses as and when incurred in connection with the defense of any actual or threatened action, proceeding, or claim.

Notwithstanding any other provision herein, organizations shall advance attorneys’ fees to any Indemnified Party in order to enable the Indemnified Party to retain legal counsel to defend the Indemnified Party in any actual or threatened action, proceeding, or claim.

Section 11. Definitions
- Candidacy: Status granted upon receipt of the application, fee, and program video. Valid for one year, with a possible one-year extension.
- Notice: Issued when potential non-compliance is identified. Programs must respond within the designated timeframe.
- Suspension: Accreditation is suspended if compliance issues are unresolved. Accreditation is reinstated only upon correction of deficiencies.
Section 12. Disclaimer

HVAC Excellence reserves the right to deny or revoke accreditation if granting it would negatively impact the integrity of the overall programmatic accreditation process, even if standards appear to be met. In such cases, the application fee will be refunded.

Signature

The person signing this application for accreditation warrants and represents that such person has the authority to act on behalf of the organization and bind the organization.

Signatures transmitted by facsimile, electronic email, or otherwise, shall be considered authentic and binding.
Name*

First NameLast Name
Title*
Signature*

Clear
Date*

MonthDayYear
Date
Should be Empty:

Accreditation Application

Staff

Instructors

Disclosures

Certification

Application for Programmatic Accreditation

Section 1. Application Statement

Section 2. Program Video Submission

Section 3. Authorization and Scope

Section 4. Fees

Section 5. Self-Study & Review Process

Section 6. Term and Renewal

Section 7. Ongoing Responsibilities

Section 8. Confidentiality, Use of Accreditation, and Appeals

Section 9. Certification of Accuracy

Section 10. Indemnification

Section 11. Definitions

Section 12. Disclaimer

Signature