Please agree to the competition policies and conditions below before filling out your competition entry.

Note: class availability is subject to capacity limitations

 

FESTIVAL POLICIES AND CONDITIONS 

1. Eligibility

Amateur Status

The festival is open to non-professional performers; i.e. those who engage in performance on an unpaid basis.

Age limits

Age shall be reckoned as at 1st September of the competition year. Age must be stated on the entry form. WAPAC reserves the right to request a copy of a birth certificate or passport for proof of age.

Restricted Classes

Restricted classes will be open to performers who have not, at the time of making the entry, been placed first in any class at WAPAC or similar festival.

2. Entries 
Entries will be accepted on a first-come first-served basis, until the class is observed to have equalled or exceeded targeted number of entries (where defined for a class in the Syllabus).

The submission of an entry implies acceptance of these Festival Policies and Conditions.

The performer is responsible for compliance with all criteria in the Syllabus.

Fees must be paid at the time of entry. As a policy, fees will not be refundable.  

Performers will identify the item(s) they will be performing on their entry forms, and at the festival, they will be entitled to perform those items in those classes. There will be no change of programme.

All special awards will be decided on highest aggregate marks. To qualify for these awards, competitors must compete in all classes specified. 

Performers may not perform the same item in more than one class.

3. Timetable
Programmes will be available for download from the WAPAC website free of charge. 

Items will be performed in the sequence listed in the Programme. Performers will arrive at least 20 minutes prior to the beginning of their class. 

Unless otherwise stated, the time limit for entering the stage, setup (and tuning if required), and performing will be a maximum of 4 minutes. Timing will be monitored, and the adjudicator will have the right to halt a performance that is overrunning.

4. Stage Management
Stage Access 

No person other than performers and officials will be allowed on stage, back stage or in the wings of the stage

Prompting

No prompting or assistance may be rendered during a performance except by the adjudicator.

Properties 

No heavy properties will be allowed, light properties will be permitted at the discretion of the Stage Manager

5. Independence of Adjudicators
Any person who has been taught or coached professionally by their Adjudicator, at any time in the year immediately preceding the competitions, may not enter the festival.

No person, other than WAPAC officials, shall have any communication with the Adjudicator.

The Adjudicator’s decisions will be final.

6. Adjudication
The Adjudicators will be asked to award placings 1st, 2nd and 3rd without tied placings.

In any class, the adjudicator may rate unplaced performers Very Highly Commended, Highly Commended or Commended.  The adjudicators can withhold, at their discretion, any placing or prize.

7. Sheet Music
Adjudicator copies

Performers will provide a copy of their item(s) to the door keeper on arrival. This copy must have the performer’s name, class and performance order number on it.  Copies must be collected on completion of the class. Uncollected copies will be recycled at the end of the competitions.

Performer copies

Unless the work is in the public domain, candidates will use an original published musical score or text, or an authorised copy, for performance purposes.  Tablets and photocopies may be used by accompanists.

8. Accompanists

It is a performer’s responsibility to engage an accompanist of their own choice.

9. Trophies and Prizes 
All trophies will remain the property of West Auckland Performing Arts Competitions. Engraving will be the responsibility of the winner. Trophies must be returned to WAPAC Secretary by the end of the year awarded.

10. Photographs and Recordings
Audience members may only photograph or record the individual they are supporting.

WAPAC Committee may request audience members to cease should it be a distraction.  

Unless otherwise arranged with the Convenor, Performers will allow WAPAC to publish photographs that promote interest in their festivals. 

11. Complaints Process
Complaints may be made to WAPAC Committee in writing, by the performer’s teacher.

This must be completed within 48 hours of the competition occurring. WAPAC Committee will respond in writing to the performer’s teacher following its next scheduled meeting. 

* * * *

 

All entry fees require a $30 administration/membership fee - this is automatically added to the fee total. Please provide a member email address if you wish to be notified of General Meetings and other WAPAC matters.

Privacy Statement

We collect personal information from you, including information about your:

• name
• contact information
• interactions with us
• billing or purchase information
• gender, date of birth and teacher's information

We collect your personal information in order to:

• sort competitors into classes that is best for them
• create a competition that is fair
• address competitors with the most respectful language
• build a community that makes everyone welcome and protected

Providing some information is optional. If you choose not to enter a competitors information, we'll be unable to place them into the competitions.

We keep your information safe by storing it in encrypted files and only allowing members of the committee to access it .

We keep your information for three years at which point we securely destroy it by securely erasing all digital copies.

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us at wapac2019@gmail.com.

All entry fees require a $30 administration fee - this is automatically added to the fee total.

Please bring a photocopy of music for the adjudicator on the competition day.

On the photocopy music please staple the music together and write:

- The competitor's full name

- Class number

- Competitor no.

 

Class definitions

Baroque/Classical-Composers born before Schubert i.e. born before 1797)

Romantic/Modern -Composers born after 1797, i.e. Schubert onwards.

 

The time limit for all classes is 4 minutes per item (unless otherwise stated).

Tick only the competition classes that you would like to enter below. Select the correct age group and fill all fields.

Competitor's date of birth is {birthDate}.

Competitor's is {competitorsAge} years old taken from the official cut-off date as per the competition rules: {AgeCutoffDate}.

 

All entry fees require an administration fee this is automatically added to the fee total.

Competitor's Name:	{competitorsName}
Competition Section:	{competitionSection}
Total Fee	{totalFee}
Adminstration:	$30.00
Balance Due:	{BalanceDue}