2026 Food Vendor Application

2026 Food Vendor Application

Thank you for applying to be a Food Vendor for the 2026 King William Fair! Please refer to the Food Vendor Policies & Procedures and the Booth Map posted on our website. You will only be required to pay the nonrefundable application fee at this time ($25). However, if approved, you will receive an invoice via email with instructions to pay the additional booth/electricity/insurance fees as applicable.
Vendor Information
Name*

First NameLast Name
Business Name*
Email*
example@example.com
Phone Number*
Please enter a valid phone number.
Please upload a current W9.*

Cancelof
Please list your legal name and address that you would like the check made payable to.

Note: To ensure timely payment, the name AND address must exactly match the name that the check will be made out to (e.g., your legal name or business/LLC, such as ‘Matt Smith’ or ‘Dairy Delights LLC’).
Name (Legal Business Name or Full Name)*

First NameLast Name
Legal Billing Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
How many years of experience do you have serving large crowds at events?*

0-1 years2-5 years6-10 years10+ years
Please upload a photo of your booth at a previous event (If applicable).

Cancelof
Can you set up on Friday evening (day before the event on 4/24 between 5pm-9pm)?*

YesNo
Will you be cooking, heating or warming your food on site?*

YesNo
How do you plan to keep food cold? Note: freezers or refrigerators are not allowed without prior approval from KWF.*

N/ACooler/IceFridgeFreezer
Please select your heating source*

GasElectricWood/ Coal, Pellets etc.N/A
Booth Sizes and Fees

Note: Additional wristbands will be available at a discounted rate if you need more than what is provided per booth size.
Select Booth Size*

$250 - 10x10 Food Cart (Includes 2 admission wrist bands for staff)$400 -10' x 15' Space (vendor provides own booth - includes 5 admission wristbands for staff)$475 -10' x 20' Space (vendor provides own booth - includes 7 admission wristbands for staff)$550 -10' x 25' Space (vendor provides own booth - includes 10 admission wristbands for staff)$625 -10' x 30' Space (vendor provides own booth - includes 13 admission wristbands for staff)$700 -10' x 35' Space (vendor provides own booth - includes 15 admission wristbands for staff)
Premium Booth: Yes, I want a corner booth or premium location (indicated with * on map). Note: additional costs associated with this selection.*

YesNo
Please select the number of booths you are interested in. Note: This cannot be guaranteed.*

1 Booth2 Booths3 Booths4 Booths
If applicable, would you like to request a booth where you were located last year (or previous years)? Note: This cannot be guaranteed.

YesNoN/A
Electricity

· Electricity is available in limited locations and only if Vendor paid for it in advance of Fair Day.

· Electricity is $200 for a maximum of 4 appliances. If Vendor has 5 – 8 appliances, Vendor will need to purchase an additional electrical connection at $200.

· Only 110V electrical lines will be available. We will not be able to provide 220V electrical lines for safety reasons.

· Generators of any size, freezers, or refrigerators are not allowed without prior approval from KWF.
Please Select One Option:*

$200 - 110v Electrical Power - 1 to 4 APPLIANCES$400 - Additional 100V Electrical Power - 5 TO 8 APPLIANCESN/A - I do not require electricity
Electricity Needs
In a few words, tell us your electrical needs for your booth.
Insurance

Liability insurance listing the King William Association and The Fiesta Commission as additional named insureds is required, and a copy must be on file one week prior to Fair Day. You may purchase one-day “user policy” coverage through the King William Fair and The Fiesta Commission if you do not have coverage (deadline to purchase coverage is February 20, 2026).

Separate insurance must be purchased for each booth.
$ TBA - One Day "User Policy" Insurance - for each booth*

I would like to purchase the TBA One Day insurance provided by King William Association.I will provide my own insurance coverage and understand penalties for not purchasing by February 20, 2026.
Parking

Due to construction and increased parking fees from local businesses, we may not be able to offer free parking permits this year. We are exploring the option of pre-purchasing parking spaces (one vehicle per vendor) and invoicing interested vendors once confirmed. The cost is estimated at around $30 but may be slightly less or more. If we are unable to secure free parking, will you be interested in pre-purchasing parking?
Please Select an Option Below:*

Yes, I am interested in pre-purchasing parking (if available)No, I plan to acquire parking on my own for the day of the Fair
Please Note

Certificates of Insurance MUST list the following as additional insured:

King William Association
122 Madison Street
San Antonio, TX 78204

Fiesta San Antonio Commission, Inc. and
Fiesta Commission Charitable Corporation
110 Broadway #350
San Antonio, TX 78205
Menu Plans

List up to 5 food items in order of preference with #1 being the highest. We will approve items to ensure a variety of foods at the Fair. Please note: Food vendors are permitted to sell food items only. Beverages (including water, soda, lemonade, etc.) will not be accepted. Specialty drinks such as coffee or snow cones may be considered on a very limited basis.

Vendors must display prices and menu items with signage that is easy to read and prominently displayed. Menu item prices must be $20 and under.
Menu Item 1 - Food Description:*
Menu Item 1 - Sale Price Per Unit*
Menu Item 2 - Food Description
Menu Item 2 - Sale Price Per Unit
Menu Item 3 - Food Description
Menu Item 3 - Sale Price Per Unit
Menu Item 4 - Food Description
Menu Item 4 - Sale Price Per Unit
Menu Item 5 - Food Description
Menu Item 5 - Sale Price Per Unit
Click links below to review our Policies and Procedures & Waiver.

2026 Food Vendor Policies and Procedures

2026 Food Vendor Waiver
By checking "YES" you are stating you have read and agree to follow all policies and procedures as set out by the King William Fair and agree to the Waiver of Responsibility as posted.*

YES
By checking "YES" you are stating that you understand this application does NOT guarantee your acceptance as a King William Fair Food Vendor.*

YES

Application Fee

Application FeeNon-refundable fee to process Food Vendor Application

$25.00

Total

$0.00

Credit Card

Important Dates:

1. Deadline for application is January 8, 2026.
2. Contracts will be emailed to you on February 6, 2026.
3. Proof of insurance identifying the King William Association and the Fiesta San Antonio Commissions as additional named insureds is due by February 20, 2026. You may email the Certificate of Insurance to Eloise@ourkwa.org or mail it to King William Fair, Attention: Eloise Johnson, 122 Madison Street, San Antonio, TX 78204.
4. Payment is due February 20, 2026. Instructions will be sent to pay online with your contract. Checks can be made out to "King William Fair" and delivered to King William Fair, 122 Madison Street, San Antonio, TX 78204.
5. Deadline to withdraw and receive a full refund is March 24, 2026.
6. There is a MANDATORY meeting for all food vendors on April 2, 2026, at 5:30 pm. location TBD.
Should be Empty:

2026 Food Vendor Application

Note: Additional wristbands will be available at a discounted rate if you need more than what is provided per booth size.

Electricity

Insurance

Parking

Credit Card