Day Of Coordinator Contract:
What is a Day of Coordinator? Unlike a wedding planner, a Day of Coordinator is for brides and grooms who want to do most of the planning themselves, but when their wedding day arrives, they want a professional there to make sure the day goes smoothly. Too often, couples rely on family and friends to help carry out plans on the day of their wedding. By asking a friend or family member to take on this stressful task, that person will not be able to enjoy the event as a guest.
SOME DUTIES INCLUDE:
• Creating a timeline/itinerary for the wedding day
• Ensures everyone is dressed on time & ready for pictures
• Unlimited hours of service on the wedding day & rehearsal
• Manage wedding vendors during the entire day & assist with any problems/questions they may have
• Manage wedding party
• Manage vendor & décor setup at ceremony & reception sites
• Facilitate the wedding ceremony
• Oversee ushers & guest book attendants
• Make sure the bridal party looks picture perfect
• Properly line up processional & cue musicians
• Place table names, place cards, favors, toasting glass & serving set per your instructions
• Coordinate entertainment and all announcements/events during the reception
• Be prepared to handle any emergency situation that may arise
REHEARSAL COORDINATION:
Rehearsal coordination is included for up to one (1) hour on the scheduled rehearsal date IF approved by SJR Coordination. Any additional time beyond the included hour will be subject to an additional fee, billed at the coordinator’s standard hourly rate or as otherwise agreed upon in writing.
The client is responsible for ensuring that the rehearsal begins promptly at the scheduled time to avoid additional charges.
RENTAL ITEMS DISCLAIMER:
SJR Coordination is not responsible for tracking, managing, or ensuring the return of any third-party rental items (including but not limited to: tableware, linens, furniture, decor, signage, lighting, or other rental inventory) provided by the client or external rental vendors. While SJR Coordination may assist with the general packing of decor at the conclusion of the event, the responsibility for the collection, inventory, condition, and return of rented items remains solely with the client.
If the client wishes for SJR Coordination to oversee or manage rental item inventory or returns, such services must be requested in advance and agreed to in writing through a separate addendum, subject to additional fees
The client agrees to hold SJR Coordination harmless for any loss, damage, or late return fees incurred due to rental items unless caused by willful misconduct or gross negligence on the part of SJR Coordination.
PAYMENT POLICY SJR Coordination accepts cash, personal checks, Paypal or Venmo. All Deposits must be paid to save your date. Payment of %100 is due before the day of the wedding.
FORCE MAJEURE If SJR Coordination cannot perform this agreement due to a fire, casualty, strike or other civil disturbances, Acts of God, including but not limited to, road closures, server traffic, fire, terrorism or other causes beyond the control of the parties, or due to the Coordinators illness, then SJR Coordination shall return any moneys paid by the client, less expenses, but shall have no further liability with respect to the agreement.
INCLEMENT WEATHER In the event of severe weather, including but not limiting a blizzard, severe rainstorm or other unforeseeable events SJR Coordination may make the decision that it’s unsafe to drive home, deposit or payment will be refunded.
*Client can opt to provide rooming accommodations for SJR to avoid weather concerns regarding driving if there is travel involved. In that case, the inclement weather section would not apply.
RETURNED CHECKS
Returned checks are subject to a $50.00 returned check fee. Client assumes responsibility for any and all collection costs and legal fees incurred by SJR Coordination. In the event of enforcement of this contract becomes necessary. All legal action shall take place in Douglas County, WI .
EXPENSES Travel expenses such as parking, shipping or destination fees must be reimbursed to SJR Coordination and will be added to the balance due after the event.
NOTICE OF COPYRIGHT: It is illegal to copy or reproduce the timelines of SJR Coordination
PAYMENT AMOUNT
The following contract amount includes services for rehearsal and the day of the wedding.
REFUND POLICY
Should the wedding be canceled or postponed, all money paid except the deposit will be refunded within 60 days of written notice. Should SJR Coordination be unable to perform any of the specified tasks outlined
above of this contract, all of the money will paid to the Bride/Groom and refunded within 60 days of your wedding date.
DISPLAY RIGHTS
SJR Coordination reserves the right to use photos from your event for promotion, display, advertisement, Internet etc.
ATTIRE
SJR Coordination staff will dress in appropriate attire for your wedding be it a black tie affair or an outdoor BBQ.