JBF DOUGLAS COUNTY Consignor Registration & Drop-Off Scheduling Form

WEBSITE: DouglasCounty.jbfsale.com
EVENT INFO PAGE: douglascounty.jbfsale.com/Event-Seller-Info
TAGGING HOTLINE: 720.255.1523

 

LOCATION: Douglas County Fairgrounds - Event Center
500 Fairgrounds Drive, Castle Rock, CO 80104 

 

This form takes approximately 5–7 minutes to complete.

Consignor Recap – What You Get When You Sell with Us!

💰 EARNINGS

• Earn 60% of your total sales
• Earn 70% when you help at the sale as a Team Member
• Consignor fee is $15.50 in advance.*Everyone is required to pay this fee in advance if you want to participate 

 

🛍️ EARLY SHOPPING PERKS
↪️Consignors receive:

• Up to 4 Presale tickets for Thursday (Consignor Presale). One ticket per person.
• Half-Price Presale ticket for Saturday. One family/friends ticket.
  
  NEW! You will select your Consignor Presale tickets below! 
  
  

↪️Consignors, who are also, Team Members receive:

• Up to 4 Presale tickets for Wednesday (Team Member Presale) AND Thursday (Consignor Presale). One ticket per person, per day.
• Half-Price Presale ticket for Saturday. One family/friends ticket.
  
  

To ensure a successful sale:

✅ Price items at 1/4 to 1/3 of retail, with nothing over 1/2 retail value, even if new.

✅ Minimum recommended item price is $4.50 (NEW). Recommended to reduce all items. Items marked to donate MUST be reduced.

✅ It is required to follow JBF standards:

• No broken or missing pieces
• No tears or stains (including rust, water stains, or mold)
• Not excessively overpriced
• Not recalled or posing a safety hazard
• Not excessively worn (e.g., heavy pilling or overuse)
• Not out of style (must be current styles, within five years old)
• No JBF sale tags older than two years
• No items that have been to more than four sales
• No items from the wrong season (Refer to the "What is Accepted" guide)

Items that don’t meet JBF standards will be removed from the sales floor and will incur a handling fee.

By registering as a Consignor, you agree to the following:

✅ I understand that Just Between Friends is NOT responsible for fire, loss, theft, or damage to my items.
✅ I will adhere to the scheduled drop-off day and time
✅ I will review the "What is Accepted" guide to know what items to sell at the event.
✅ I will review the "Consignor Sale Week Guide" before the event (available March 15th)

📌 Failure to follow these guidelines may result in fees or items being removed from the sale.

Bringing High-Value Items? Be sure to bring them to the attention of Deborah or Jamie at drop-off, so we can decide together if you should leave them.

“What’s considered high-value?”
If it’s something you’d come asking us about if it went missing…
👉 That’s high-value. 😅

We want to help you protect your most valuable items, so make sure we’re in the loop!

High-Volume Consignor Guidelines (500+ Items)
The average Consignor brings approximately 125 items per sale. Bringing 500 or more items places you at 4× above the average volume, which requires additional planning, time, and resources. For this reason, the following requirements apply.

✅ Additional Volume Fee
If you bring more than 500 items, an additional $15.50 will be deducted from your consignor earnings for every 500 items beyond the first 500.

• 501–1,000 items: $15.50 deducted
• 1,001–1,500 items: $31 deducted
• 1,501–2,000 items: $46.50 deducted
• 2,001–2,500 items: $62 deducted
• And so on...

✅ Drop-Off Requirements

• Round 1 drop-off is required for consignors bringing 500+ items.
• Round 1 offers the longest drop-off window and allows flexibility for multiple trips if needed.

✅ Drop-Off Assistance Requirement
If you are bringing over 500 items, you are required to bring your own help to assist you during drop-off. This is not JBF staff support.

We allot 45 minutes for the average Consignor to place items on the sales floor. Requiring additional helpers ensures items can be placed within the allotted time and helps reduce building congestion and parking issues.

Help based on inventory size:

1 person: ~125 items
2 people: ~500 items
4 people: ~1,000 items

Need help finding someone?
Post in the Facebook Consignor Group. Many parents familiar with the sale are willing to assist with drop-off. Suggested rate: $20 per 100 items.

✅ New Merchandise (Resellers)
If you are selling new merchandise, the following limits apply:

• Maximum of 3 identical items - same item, same color, and same size

You may restock daily, and limited onsite storage is available.
Please contact Deborah or Jamie in advance for details.

✅ Multiple Consignor Numbers
If you have more than one Consignor number, you must complete this form for each number you plan to bring to the event.

Frequently Asked Questions
Q: Why is the limit set at 500 items? Some of my items are from different seasons.
A: The 500-item threshold accounts for multi-season consigning, assuming approximately 250 Spring items and 250 Fall items. Even with this split, 500 items is still double the average Consignor inventory.

Q: How is the 500-item count determined?
A: After the event, we review total items sold and total items remaining by comparing sales reports and inventory data in the system.

Tag Audit Support

New Consignors:
If you are a new seller and expect to bring over 500 items, we recommend emailing us at info_DouglasCounty@jbfsale.com for a quick tag audit. This helps ensure your items are priced appropriately and your tags are set up correctly so you can maximize your success at the sale.

Resellers:
If you are a reseller looking to increase sales, we also recommend requesting a tag audit. If your sell-through rate is below 50%, an audit can help identify purchasing, pricing or tagging opportunities to improve performance.

We are happy to support you and want you to be as successful as possible!

Three Drop-Off Rounds = More Room to Sell + More Sellers!

Did anyone else feel like we were busting at the seams at our Fall event? We did!

To help fix this we’ve added an additional round of drop-off and an extra day of presale shopping to make room for more sellers and more inventory!

Here’s how it works:

• Items from rounds 1 & 2 will initially stock the sales floor.
• Shopping will then open for team members and paid presales.
• NEW! We’ll restock with fresh inventory from 200+ additional sellers during Round 3.
• After we restock → ALL Consignors get to shop the new inventory first—before the public.

What this means for you:
✅ More space on the racks and sales floor
✅ If you are a team member then you will get to shop two days of presales, with fresh inventory on each day.
✅ If you are a Consignor, you get to benefit from more shoppers and more space!

There are limited spots available in each Round - secure your spot early!

 

Round 1:

Monday, March 30th, 1-9pm

💫

Round 2:

Tuesday, March 31st, 9-12pm

💫

🛍️Team Member and Paid Presales🛍️

Round 3:

Wednesday, April 1st, 4-9pm

💫

🛍️Consignors and Paid Presales🛍️

🛍️Sale opens to public🛍️

 

NEW! NO MID-SALE DROP-OFF ON FRIDAY! 

 

ROUND 1 - Monday, March 30th, 1-9pm. Must check in by 8pm. Hard out at 9pm. Recommended for resellers or Consignors with over 500 items to drop off on Monday. Clothing inspection will be done on the racks after drop-off. Limited to 500 sellers. 

ROUND 2 - Tuesday, March 31st, 9am-12pm. Must check in by 11am. Hard out at 12pm. Clothing inspection will be done on the racks after drop-off. Limited to 200 sellers.

ROUND 3 - Wednesday, April 1st, 4-9pm. Must check in by 8pm. Hard out by 9pm. Clothing inspection will be done AT THE DOOR before putting your clothes out. Limited to 200 sellers.

 

IMPORTANT REMINDERS:

👶 Kids are allowed at drop-off, but not recommended.
✅ All items must be fully tagged and prepped before your scheduled drop-off time.
⏱ You’ll have 45 minutes to place 125-200 items on the sales floor—please plan accordingly
🚗 Follow the traffic pattern and check in (at the balloons) outside the building before unloading.
❌ We have a hard out at 9pm on Monday and Wednesday, and a hard out at noon on Tuesday. You will need to arrive 1 hr prior to the hard out times. 

Frequently Asked Questions

Q: What happens if I miss my scheduled time or I’m running late?
A: We will do our best to accommodate you; however, we are working to move a large volume of people and inventory into the space in just three days.

If you miss your scheduled time, please come as soon as you can within that day’s open drop-off hours. (See the schedule above) We have daily hard stops that must be followed, and due to the size of the event, we’re not able to make exceptions.

Q: What if I need to make multiple trips?
A: Please plan to make your second trip on the same day as your first appointment.
If you expect multiple trips, we strongly recommend choosing a Monday appointment, as it offers the most flexibility.

Q: I have a work trip—can I drop off before Monday at 1:00 PM?
A: Unfortunately, no. We move into the building Monday morning and spend the early part of the day unloading the trailer and setting up. Because of the event’s size and schedule, we are unable to accommodate early drop-offs.

You are welcome to send a spouse, family member, friend, or babysitter on your behalf. You can also request support in our Consignor Facebook group, where other sellers may be able to help.

Unsold Item Pick-up:
Monday, April 6th, 2026, 8 AM - 11 AM
No appointment needed

 ✅ Entrance is at Zone C
✅ Park in Zone C or Zone D


❌❌ DO NOT enter at Zone A ❌❌
Zone A is a workzone for loading the trailer. NO ENTRY for Consignors 

All Consignors, who sign up for a shift as a Team Member will receive up to four presale tickets to shop on Wednesday, April 1st, 2026. 

• The more shifts you work, the earlier you shop. (One shift is a minimum of 4hrs)
  12hr Team Members - 8:30am entry
  8hr Team Members - 9am entry
  4hr Team Members - 9:30am entry
• You will receive up to 4 tickets (you + 3 guests)
• One ticket per person. Space is guaranteed for the earned presale. 
• Adult Only Presale. Babies under 12 months are allowed.
• Event front doors close at 2pm. Checkouts close at 3pm. 

Since consignors can add and edit shifts up until the middle of March, we do not send Team Member presale tickets until March 15th, 2026. For expedited entry, please print this email and give to our door person. 

Team Members be sure to get your Consignor Presale ticket below!!!

All Consignors can receive up to four presale tickets to shop on Thursday, April 2nd, 2026. 

• Select your shopping start time below.
• Tell us how many tickets you need: 1 to 4
• One ticket per person. Space is limited.
• Adult Only Presale 8:30am-4pm. Children are allowed after 4pm. Babies under 12 months are allowed all day.
• Event front doors close at 7pm. Checkouts close at 8pm. 

You will recieve an email confirmation with your ticket. For expedited entry, please print this email and give to our door person. 

✅ Consignor Registration — Spring 2026

Consignor Fee: $15.50

Your $15.50 fee reserves your spot in the sale. 

If you choose not to participate, the fee is non-refundable and non-transferable.

Facility Fee Update
Beginning in 2026, a $5 facility fee will be added to Consignor registration.

Douglas County has significantly increased facility rental rates for 2026 and beyond. While we explored options to phase in this increase, the new rates will take effect immediately. To continue hosting the sale and serving Douglas County and surrounding communities, a portion of this increase must be passed on to participating Consignors.

• 2026: $5 facility fee
• 2027: $10 facility fee

This adjustment does not fully cover the increased facility costs but allows us to continue operating the event. We will continue to pursue grants and other funding opportunities, and any funds received to offset facility costs will be passed back to Consignors when possible.