Women's Health Expo Registration

A day focused on women's health- created by women, for women. The Women's Health Expo is being co-hosted by Direct Surgical Care of Hot Springs and the Hot Springs Women's Leadership Alliance. The purpose is to promote women’s wellness through education, screenings, and access to local providers and resources. Dr. Mandy Rice will be the Medical Director overseeing the expo.

Event Details

Date:  October 2nd, 2025

Time:  10AM- 3PM

Location:  Hamp Williams Building, 510 Ouachita Avenue, Hot Springs, AR 71901

Exhibitor Information

• This event is proudly organized by women, for women- inlcluding our exhibitor marketplace. Exhibitors are open exclusively to women providers, women-owned businesses, and women-led organizations.
• A non-refundable booth fee is required to reserve your space. Fees range from $125 to $200 depending on booth size. Discounted rates are available for 501(c)(3) nonprofit organizations, but space is limited. Please contact sarah@hswomenleaders.org to receive a nonprofit discount code.
• Exhibitors are responsible for setup and teardown of their booths within the designated timeframe.
• Exhibitors may begin setup the day before on Wednesday, October 1st between 12:00 PM and 2:00 PM. On the day of the event, Thursday, October 2nd, access will begin at 9:00 AM, and all booths must be fully set up by 9:45 AM.
• Booths must be occupied at all times.
• No booth teardown before 3:00 PM on the day of the event. Booths must be completely torn down by 5:00 PM.
• Each exhibitor is provided one (1) table and two (2) chairs unless otherwise specified. Pipe and drape will be installed for booths positioned back-to-back.
• Requests for electricity or special accommodations must be submitted during registration and will cost an extra $25. Electrical access is limited and not guaranteed. Cords are not allowed to run across any exhibit hall areas.
• Exhibitors are encouraged to bring brochures, flyers, educational material, and a raffle item. Attendees will be given a booth passport to complete.
• Exhibitors may distribute health-related information, samples, or promotional giveaways. All materials must be appropriate for a general audience.
• On-site sales are permitted unless otherwise restricted by venue rules or local regulations.

By registering as an exhibitor for the Women’s Health Expo, co-hosted by Direct Surgical Care of Hot Springs and the Hot Springs Women’s Leadership Alliance (HSWLA), you agree to the following terms and conditions:

Booth Assignment

• Booth spaces are assigned on a first-come, first-serve basis, based on completed registration and payment.
• Special placement requests will be considered but cannot be guaranteed.
• No booth teardown before 3PM.

Community Event Notice

• This is a free community event open to the public. 
• Exhibitor particpation does not guarantee exlcusivity to the event.
• Booths promoting political candidates are prohibited. 

Liability & Insurance

• Health screenings and services at the Women’s Health Expo are provided by independent vendors who maintain their own liability insurance. Direct Surgical Care of Hot Springs and the Hot Springs Women’s Leadership Alliance are not responsible for any outcomes resulting from these services. By participating, both providers and attendees agree to release and hold harmless Direct Surgical Care of Hot Springs and the Hot Springs Women’s Leadership Alliance from any liability related to these activities.
• Direct Surgical Care of Hot Springs and HSWLA are not responsible for any loss, theft, damage, or injury sustained before, during, or after the event.
• Exhibitors are responsible for their own insurance coverage and compliance with applicable laws and regulations.

 Cancellation Policy

• Exhibitor fees are non-refundable. If you are unable to attend, please notify us as soon as possible so we can offer the space to another exhibitor.
• In the event of cancellation of the expo due to weather, public health, or other emergencies, HSWLA will notify all exhibitors of rescheduling or refund procedures.

 Conduct & Representation

• Hosts reserve the right to refuse any applications or to remove any exhibitors conducting themselves inappropriately.

Exhibitor Booth Fee

• A non-refundable booth fee is required to reserve your space. Fees range from $125 to $200 depending on booth size. Discounted rates are available for 501(c)(3) nonprofit organizations, but space is limited. Please contact sarah@hswomenleaders.org to receive a nonprofit discount code.
• Payment must be made in full at the time of registration to confirm participation.
• Discounts (if applicable) must be applied at checkout and cannot be retroactively added.